DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contracts With Perdomo’s Cleaning, Inc. and Salinas-Lallier, Inc. For Housekeeping Services At County Buildings
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PURPOSE/ACTION REQUESTED
Authorize execution of housekeeping contracts for the following buildings:
East Office Buildings: Administration Center, Judicial Center, Hastings Highway Shop
East Detention Facilities: Law Enforcement Center, Juvenile Services Center
Pleasant Hill Library
SUMMARY
It is the County’s goal to provide quality building housekeeping services at all County buildings. The current housekeeping contract for the East Region buildings expires on March 31, 2024. The balance of the County housekeeping services contracts was awarded starting January 1, 2024. The East Region was originally solicited as one large contract. However, due to the size of the facilities to be cleaned, the County split these six facilities into three separate contracts to give a greater number of companies the opportunity to submit proposals and ensure better access from the responding companies. A performance-based proposal request was developed and posted on the County website for contractor response, with the annual price of the services for each region set at a fixed amount. Contractors submit proposals and compete solely based on experience, quality, and performance-based criteria. An optional pre-proposal walkthrough was held at each building.
Three proposals were received from Perdomo’s Cleaning, Inc., Salinas-Lallier, Inc., and Triangle Services, Inc. for the East Office Buildings. Two proposals were received from Perdomo’s Cleaning, Inc., and Triangle Services, Inc., for the East Detention Facilities. Two proposals were received from Perdomo’s Cleaning, Inc., and Triangle Services, Inc., for the Pleasant Hill Library. Triangle Services then withdrew their proposal for the Pleasant Hill Library.
Below are the proposal review and evaluation criteria (Attachment: 2024-2025 East Region Housekeeping Summary) for the complete scoring summary.
1. Work plan to meet or exceed County requirements, including cleaning procedures and frequencies.
2. Staffing levels and hours per day for each facility.
3. Description of standard supplies and chemicals, equipment models, and equipment conditions.
4. Experience and qualifications of staff and supervisory personnel assigned to each location.
5. References demonstrating the ability to fulfill housekeeping requirements.
Staff reviewed the proposals that were received from all contractors. Based on the evaluations, staff recommends the following awards for an initial term of April 1 through December 31, 2024:
Region Contractor Nine Month Cost
East Office Buildings Salinas-Lallier, Inc. $291,330
East Detention Facilities Perdomo’s Cleaning, Inc. $202,680
Pleasant Hill Library Perdomo’s Cleaning, Inc. $ 20,160
The annual housekeeping costs have been adjusted to reflect the following: (1) a two percent inflationary increase due to staffing and cost pressures and (2) increased cleaning areas as well as the overall number of hours provided in the service contracts. The proposals reflect a higher level of service and better accountability for staff and vendor services compared to the current contracts.
RECOMMENDATION
recommendation
Staff recommends awarding these three contracts for housekeeping services for 2024 with an optional one-year extension through 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funding is included in the 2024 Facilities Management Adopted budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County contracts for housekeeping services at various facilities; and
WHEREAS, the current housekeeping contract for the East Region buildings expires on March 31, 2024; and
WHEREAS, the balance of the County housekeeping services contracts was awarded starting January 1, 2024; and
WHEREAS, the East Region was originally solicited as one large contract; and
WHEREAS, due to the size of the facilities to be cleaned, the County split these six facilities into three separate contracts to give a greater number of companies the opportunity to submit proposals and ensure better access from the responding companies; and
WHEREAS, requests for proposals were prepared for each of the three contracts, and three proposals were received for the East Office Buildings, two proposals were received for the East Detention Facilities, and two proposals were received for the Pleasant Hill Library; and
WHEREAS, staff reviewed and scored all proposals; and
WHEREAS, the proposal from Salinas-Lallier, Inc., best meets the County’s goal to provide quality housekeeping services for the Office Buildings, the proposal from Perdomo’s Cleaning, Inc., for the Detention Facilities, and the proposal from Perdomo’s Cleaning, Inc., for the Pleasant Hill Library; and
WHEREAS, funds for contracted housekeeping services for all County facilities are included in the 2024 Facilities Management Adopted budget; and
WHEREAS, contracts will include up to two one-year renewals with an annual two percent increase through December 31, 2026, based on satisfactory contractor performance as determined by the County.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute contracts for County building housekeeping services for the period from April 1, 2024, through December 31, 2024, subject to the County Attorney’s Office as to form as follows:
East Office Buildings to Salinas-Lallier, Inc. 1821 University Ave West S321, St Paul, MN 55104, in an amount not to exceed $291,330
East Detention Facilities to Perdomo’s Cleaning, Inc. 26413 Galaxie Ave. S., Farmington, MN 55024,in an amount not to exceed $202,680
Pleasant Hill Library to Perdomo’s Cleaning, Inc. 26413 Galaxie Ave. S., Farmington, MN 55024, in an amount not to exceed $20,160
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BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute up to one additional one-year contract extension provided that (1) the County determines that the Contractor has satisfactorily performed the contracted services, (2) the total contract price is included in the County’s budget for the applicable year, and (3) there is an annual two percent increase in the cost of services, subject to the approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-535; 11/28/23
24-029; 1/2/24
ATTACHMENTS
Attachment: 2024-2025 East Region Housekeeping Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold