DEPARTMENT: Community Corrections
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendments For Community Corrections Services
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PURPOSE/ACTION REQUESTED
Authorize execution of contract amendments for Community Corrections services.
SUMMARY
Community Corrections supervises adults and juveniles placed on probation by the courts. Probation staff focuses on community safety and reducing recidivism in their supervision of these individuals. Supervision, services, and court-ordered programs are provided through specialized vendors.
Drug Testing and Related Services:
By Resolution No. 23-522 (November 28, 2023), the Dakota County Board of Commissioners authorized the Community Services Director to execute contract with RS EDEN (formerly RSI Laboratories) for a not to exceed amount of $150,000 to provide Drug Testing and Related Services for the period of January 1, 2024 through December 31, 2025.
Staff recommends authorization to execute a contract amendment with RS EDEN for Drug Testing and Related Services to add $50,000 to the current contract amount of $150,000 for a new total contract not to exceed amount of $200,000
• In 2024, Community Corrections sent 5,000 samples
• Funding source: client pay/community supervision subsidy/County levy
• Increase due to cost increase to testing rates and supplies
Electronic Monitoring Services:
By Resolution No. 23-522 (November 28, 2023), the Dakota County Board of Commissioners authorized the Community Services Director to execute contract with Midwest Monitoring and Surveillance, Inc. for a not to exceed amount of $302,472 to provide Electronic Monitoring Services for the period of January 1, 2024 through December 31, 2025.
Staff recommends authorization to execute a contract amendment with Midwest Monitoring and Surveillance, Inc. for Electronic Monitoring Services to add $87,528 to the current contract amount of $302,472 for a new total contract not to exceed amount of $390,000.
• In 2024, 978 juvenile and adult clients were placed on monitoring devices
• Funding source: client pay/County levy
• Increase due to program utilization
Juvenile Forensic Psychological Evaluation Services:
Staff recommends authorization to execute a contract amendment with Katheryn Cranbrook PsyD, Inc. for Forensic Psychological Evaluations to add $30,000 to the current contract amount of $90,000 for a new total contract not to exceed amount of $120,000
• From 2022-2023, 48 psychological/forensic evaluations were completed. From 2024 to year-to-date 2025, 55 evaluations have been completed.
• Funding source: County levy
• Increase due to client volume increasing while the number of available contracted psychologists continues to decline
Substance Abuse Treatment Services:
Staff recommends authorization to execute a contract amendment with Frazier Recovery Services LLC for Substance Abuse Treatment Services to add $60,000 to the current contract amount of $60,000 for a new total contract not to exceed amount of $120,000
• The not to exceed amount is $60,000; the agreed upon cost is $60,000 per year
• Funding source: County levy
• This amendment is to correct the not to exceed amount to $120,000 for the two-year term.
OUTCOMES
Attachment: Outcomes
Attachment: Services Descriptions
RECOMMENDATION
recommendation
Staff recommends authorization to execute contract amendments for Community Corrections services with the vendors and not to exceed contract amounts listed in the resolution for the period of January 1, 2024 through December 31, 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
Funding is included in the 2025 Community Corrections Budget. All contracts shall contain a provision that allows the County to terminate the contracts immediately in the event sufficient funds from county, state, or federal sources are no longer available at a level sufficient to continue services.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Community Corrections supervises adults and juveniles placed on probation by the courts; and
WHEREAS, probation staff focuses on community safety and reducing recidivism in their supervision of these individuals; and
WHEREAS, supervision, services, and court-ordered programs are provided through specialized vendors; and
WHEREAS, by Resolution No. 23-522 (November 28, 2023), the Dakota County Board of Commissioners authorized the Community Services Director to execute contract with RS EDEN (formerly RSI Laboratories) for a not to exceed amount of $150,000 to provide Drug Testing and Related Services for the period of January 1, 2024 through December 31, 2025; and
WHEREAS, staff recommends authorization to execute a contract amendment with RS EDEN for Drug Testing and Related Services to add $50,000 to the current contract amount of $150,000 for a new total contract not to exceed amount of $200,000; and
WHEREAS, by Resolution No. 23-522 (November 28, 2023), the Dakota County Board of Commissioners authorized the Community Services Director to execute contract with Midwest Monitoring and Surveillance, Inc. for a not to exceed amount of $302,472 to provide Electronic Monitoring Services for the period of January 1, 2024 through December 31, 2025; and
WHEREAS, staff recommends authorization to execute a contract amendment with Midwest Monitoring and Surveillance, Inc. for Electronic Monitoring Services to add $87,528 to the current contract amount of $302,472 for a new total contract not to exceed amount of $390,000; and
WHEREAS, staff recommends authorization to execute the contract amendments for the following contracts for the period of January 1, 2024 through December 31, 2025:
• Katheryn Cranbrook PsyD, Inc. for Juvenile Psychological Evaluations to add $30,000 to the current contract amount of $90,000 for a new total contract not to exceed amount of $120,000, and
• Frazier Recovery Services LLC for Substance Abuse Treatment Services to add $60,000 to the current contract amount of $60,000 for a new total contract not to exceed amount of $120,000.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute contract amendments for Community Corrections services with the vendors and at the not to exceed amounts listed for the period of January 1, 2024 through December 31, 2025, subject to approval by the County Attorney’s Office as to form:
• RS EDEN for Drug Testing and Related Services to add $50,000 to the current contract amount of $150,000 for a new total contract not to exceed amount of $200,000
• Midwest Monitoring and Surveillance, Inc. for Electronic Monitoring Services to add $87,528 to the current contract amount of $302,472 for a new total contract not to exceed amount of $390,000
• Katheryn Cranbrook PsyD, Inc. for Juvenile Psychological Evaluations to add $30,000 to the current contract amount of $90,000 for a new total contract not to exceed amount of $120,000
• Frazier Recovery Services LLC for Substance Abuse Treatment Services to add $60,000 to the current contract amount of $60,000 for a new total contract not to exceed amount of $120,000
; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contracts, consistent with the amount budgeted, to alter the contracts amount and the contracts term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contracts shall contain a provision that allows the County to immediately terminate the contracts in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.
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PREVIOUS BOARD ACTION
23-522; 11/28/23
ATTACHMENTS
Attachment: Outcomes
Attachment: Services Descriptions
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Suwana Kirkland
Author: Danielle McNamara