DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization For Contract Amendment Four With Short-Elliot-Hendrickson, Inc. To Provide Additional Construction Administration And Observation For Veterans Memorial Greenway In Cities Of Inver Grove Heights And Eagan, County Project P00147
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PURPOSE/ACTION REQUESTED
Amend the contract with Short-Elliot-Hendrickson, Inc., (SEH) for additional construction observation and administrative consulting services for the Veterans Memorial Greenway, County Project P00147, in the cities of Inver Grove Heights and Eagan (Attachment: Project Location).
SUMMARY
To enrich lives by providing high-quality recreation and education opportunities in harmony with natural resource preservation and stewardship, Dakota County Parks is proceeding with the Veterans Memorial Greenway.
The Veterans Memorial Greenway is a proposed regional trail and open-space corridor that will provide a link between Lebanon Hills Regional Park and the Mississippi River in central Dakota County. The five-mile corridor stretches east and west through Eagan and Inver Grove Heights, following the adopted Veterans Memorial Greenway master plan corridor. The Veterans Memorial Greenway will provide neighborhood access points connecting single-family residential neighborhoods, local park connections, and rural and undeveloped open space (Attachment: Project Location). The memorials along the trail will be planned and constructed in partnership with veterans groups.
The Veterans Memorial Greenway will present unique and exciting user opportunities to traverse over and under highways and across water bodies and railroads, coupled with views of unique and picturesque natural resource elements. Users will also have the chance to learn along the way about the sacrifices veterans have made over the years.
The third amendment contract with SEH did not account for additional services required for the construction administration and observation services for the phase 1 memorial nodes and landscaping.
A summary of the supplemental agreement for engineering services is below (Attachment: Amendment Memorandum):
Construction Services - Phase 1 Memorial Nodes and Landscaping
SEH will provide full construction observation and administrative services for the Phase 1 memorial nodes, including the Missing in Action Prairie memorial node and the Places We Served memorial node. Construction will begin in the fall of 2025 and be completed in the spring of 2026.
Associated Fees/Expenses: $60,229
RECOMMENDATION
recommendation
Staff recommends executing a contract amendment with SEH in the amount of $65,229, increasing the total contract amount to $4,315,025 for the Veterans Memorial Greenway, including a $5,000 contingency.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2025 Parks Capital Improvement Program currently includes $12,400,000 in County funds for P00147. The project also has $5,000,000 in secured State Bonding from the 2020 legislative session, $5,000,000 in State Bonding from the 2023 legislative session, and $4,995,000 in Federal Congressional Directed spending for a total available funds of $27,250,000. Additionally, the County has secured a $1,000,000 federal appropriation for the Highway 3 grade-separated bridge. Successful completion of this project relies upon the $5,995,000 Federal Congressionally Directed Spending allocation. Sufficient funding is available for the professional construction administration and observation services in this request.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the Veterans Memorial Greenway County Project (P00147); and
WHEREAS, the Veterans Memorial Greenway project is for preliminary and final engineering, railroad coordination, construction administration and observation, and public engagement services in the cities of Inver Grove Heights and Eagan; and
WHEREAS, the County is the lead agency for the Project; and
WHEREAS, the County utilized public engagement for this project, including public open houses, project websites, and project mailings; and
WHEREAS, by Resolution No. 20-430 (September 1, 2020), the County executed a contract with Short-Elliot-Hendrickson, Inc., for preliminary and final design engineering consulting services; and
WHEREAS, County staff recognizes and recommends that the proposed additional tasks are necessary to complete the project successfully; and
WHEREAS, staff negotiated an amount of $60,229 with Short-Elliot-Hendrickson, Inc., to complete the work; and
WHEREAS, the 2025 Parks Capital Improvement Program Budget includes sufficient funding for the Veterans Memorial Greenway.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks Director to execute an amendment to the contract with Short-Elliot-Hendrickson, Inc., for additional services necessary for the Veterans Memorial Greenway in an amount not to exceed $60,423, resulting in a total amended contract not to exceed $4,315,025, including a $5,000 contingency, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-430; 9/1/20
22-201; 5/24/22
22-376; 9/6/22
22-567; 12/13/22
23-076; 2/28/23
23-320; 7/18/23
23-575; 12/19/23
24-112; 2/27/24
24-145; 3/26/24
25-198; 4/22/25
ATTACHMENTS
Attachment: Project Location
Attachment: Amendment Memorandum
BOARD GOALS
☒ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Tony Wotzka