DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Award Of Bid And Authorization To Execute Construction Contract With McNamara Contracting Inc., And Amend 2025 Transportation Capital Improvement Program Budget For County State Aid Highway 23 Mill And Overlay In City Of Apple Valley, County Project 23-84
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PURPOSE/ACTION REQUESTED
Award bid and authorize a contract with McNamara Contracting Inc. for mill and overlay of County State Aid Highway (CSAH) 23 in the city of Apple Valley for County Project (CP) 23-84. Authorize a budget amendment to the 2025 Transportation Capital Improvement Program Adopted Budget to add sufficient funding for construction and construction administration of CP 23-84.
SUMMARY
To promote a safe and efficient transportation system, Dakota County is proceeding with CP 23-84 to design and construct improvements to CSAH 23 (Attachment: Project Location Map). County Project 23-84 includes the resurfacing of CSAH 23 from CSAH 42 to Trunk Highway (TH) 77 in the City of Apple Valley, which will improve ride quality and extend pavement life. The project also includes the reconstruction of pedestrian accommodations to meet Americans with Disabilities Act requirements, all overhead mast arm signs will be replaced, and repairs to underground public utilities. This segment of CSAH 23 is on the National Highway System (NHS), and the project received federal funds that were available for work on the NHS for construction for 2025.
County Project 23-84 construction bids were received and tabulated on December 6, 2024.
Three bidders submitted bids as follows:
Bid Name Total Amount
McNamara Contracting Inc. $2,616,233.20
Bituminous Roadways Inc. $2,835,036.00
OMG Midwest Inc. $3,041,328.48
dba Minnesota Paving & Materials
Engineer’s Estimate $2,602,903.00
The lowest responsive and responsible bid for CP 23-84 is $2,616,233.20 from McNamara Contracting Inc., which is 0.51 percent over the engineer’s estimate of $2,602,903.00. Staff has reviewed the bids and determined that the bid was competitive at the time of bidding.
RECOMMENDATION
recommendation
Staff recommends awarding the bid and authorizing execution of a construction contract with McNamara Contracting Inc. for CP 23-84 in the amount of $2,616,233.20 and amending the 2025 Transportation Capital Improvement Adopted Budget.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Transportation Capital Improvement Program Adopted Budget includes $2,350,000 in total funding for CP 23-84 including carryover from previous years for design, right of way acquisition, construction, and construction administration. The project currently has a remaining balance of $2,050,000. A budget amendment of $580,000 is required for sufficient funding for construction and construction administration of CP 23-84.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County and the City of Apple Valley are proposing to improve County State Aid Highway (CSAH) 23 County Project (CP) 23-84; and
WHEREAS, CP 23-84 will improve safety and ride quality by resurfacing CSAH 23 from CSAH 42 to Trunk Highway 77 in the City of Apple Valley; and
WHEREAS, CP 23-84 includes milling and paving of CSAH 23-84, reconstructing pedestrian ramps and revising signal systems to meet the requirements of the Americans with Disabilities Act and repairing public utility structures; and
WHEREAS, three bids were received for CP 23-84 on Friday, December 6, 2024; and
WHEREAS, the bid of McNamara Contracting Inc. in the amount of $2,616,233.20 was the lowest responsive and responsible bid received; and
WHEREAS, the low bid from McNamara Contracting Inc. and Engineer’s Estimate exceeded the project budget because of higher-than-expected pavement, concrete walk, and signal revision prices, likely resulting from inflation; and
WHEREAS, the 2025 Transportation Capital Improvements Program (CIP) budget includes funding for CP 23-84 carried over from previous years; and
WHEREAS, a shortfall is anticipated based on the low bid from McNamara Contracting Inc.; and
WHEREAS, the 2025 Transportation CIP budget includes federal funding, dedicated for construction in 2025 for CP 23-84; and
WHEREAS, staff recommends awarding the bid to McNamara Contracting Inc., and amending the 2025 Transportation CIP budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute the contract with McNamara Contracting, Inc., for County Project 23-84 in the amount of $2,616,233.20 based on their low bid, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2025 Transportation Capital Improvement Program Budget is hereby amended as follows:
Expense
County Project 23-84 $580,000
Total Expense $580,000
Revenue
Transportation Fund Balance $580,000
Total Revenue $580,000
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: John Sass