DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Second Contract Amendment With Ebert Inc. For Law Enforcement Center Locker Room Expansion Project And Amend 2025 Facilities Capital Improvement Program Budget
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PURPOSE/ACTION REQUESTED
Authorize the execution of a second contract amendment with Ebert Inc. to complete the construction in support of the Law Enforcement Center (LEC) Locker Room Expansion project in Hastings, MN. This project was included in the 2023 Adopted Facilities Capital Improvement Program (CIP) Budget.
SUMMARY
Dakota County’s LEC has outgrown the space provided within the original locker room on the main floor, and a new second-floor locker room is now nearly complete, as was authorized by Resolution No. 24-251 (May 21, 2024). Two additional sallyports were added to this project by Resolution No. 24-515 (October 29, 2024), and the budget was increased by $143,500 when construction began. During construction, two unforeseen issues arose with costs that exceeded funds available within the project budget:
• The original block masonry walls were constructed in a manner that required additional leveling work prior to the installation of the new floors. This issue cost the project an additional $5,162.35.
• The project team found that an existing security wall was not constructed as anticipated. To create a secure perimeter at this location, the State of Minnesota Department of Corrections then required the addition of a security ceiling. This issue cost the project an additional $14,454.07.
Staff requests authorization to execute a second contract amendment with Ebert Inc. to incorporate the balance of construction changes incurred during construction of the LEC Locker Room Expansion project. This will require an amendment to the 2025 CIP authorized to move $20,000 from the Miscellaneous Projects set-aside from fund balance to increase the budget of the LEC Locker Room Expansion project to $665,000.
RECOMMENDATION
recommendation
Sufficient funds exist within the Miscellaneous Projects set-aside from fund balance to cover the $20,000 of unforeseen added costs at the LEC Locker Room Expansion project. Staff recommends authorizing a second contract amendment with Ebert Inc. in the sum of $73,413.65 for the additional construction improvements needed to complete the LEC Locker Room Expansion project. To pay for this increase, staff recommends transferring $20,000 in funding to the LEC Locker Room Expansion project from the Miscellaneous Projects set-aside from fund balance.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Adopted Facilities CIP included the Miscellaneous Projects set-aside from fund balance with a sufficient budget to transfer $20,000 for the benefit of completing the LEC Locker Room Expansion project.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the 2023 Building Capital Improvement Program (CIP) Adopted Budget authorized the Law Enforcement Center Locker (LEC) Room Expansion project; and
WHEREAS, the Dakota County Board of Commissioners authorized the award of construction of the LEC Locker Room Expansion project to Ebert Inc. in an amount not to exceed $373,300 by Resolution No. 24-251 (May 21, 2024); and
WHEREAS, the Dakota County Board of Commissioners authorized the addition of two sallyports to the LEC Locker Room Expansion project to Ebert Inc. in an amount not to exceed $143,500 by Resolution No. 25-515 (October 29, 2024); and
WHEREAS, Ebert Inc. has provided pricing totaling $73,413.65 for changes in the work encountered during the construction of the LEC Locker Room Expansion project; and
WHEREAS, the Miscellaneous Projects set-aside from fund balance was included within the 2025 Adopted Facilities CIP; and
WHEREAS, during the construction of the LEC Locker Room Expansion project, two existing conditions within the jail created unforeseen additional work, resulting in an additional cost of approximately $20,000; and
WHEREAS, the Miscellaneous Projects set-aside (1000299) has sufficient funds from fund balance to reimburse the transfer of $20,000 to the LEC Locker Room Expansion project to address the unforeseen additional work.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract amendment for the Law Enforcement Center Locker Room Expansion project to Ebert Inc., 23350 County Road 10, PO Box 97, Loretto, MN 55357, in an amount not to exceed $73,413.65, subject to approval by the County Attorney’s office as to form; and
BE IT FURTHER RESOLVED, That the 2025 Buildings Capital Improvement Program budget is hereby amended as follows:
Expense
Miscellaneous Projects from fund balance (1000299) ($20,000)
Law Enforcement Center Locker Room Expansion (2000022) $20,000
Total Expense $0
Revenue
Miscellaneous Projects from fund balance (1000299) ($20,000)
Law Enforcement Center Locker Room Expansion (2000022) $20,000
Total Revenue $0
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PREVIOUS BOARD ACTION
24-251, 05/02/24
24-515, 10/29/24
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Wiese