DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Second Contract Amendment With Eureka Construction Incorporated For Fischer Trailhead Construction, County Project 2000237
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RESOLUTION
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WHEREAS, the 2024-2028 Parks Capital Improvement Program Budget includes a project to design and construct a trailhead along Fischer Avenue within Spring Lake Park Reserve; and
WHEREAS, by Resolution No. 24-133 (March 12, 2024), the Dakota County Board of Commissioners awarded a contract with Miller Dunwiddie Architecture, Inc. for the design and related construction administration services; and
WHEREAS, by Resolution No. 24-426 (August 27, 2024), the Dakota County Board of Commissioners approved the schematic design as presented by County staff; and
WHEREAS, by Resolution No. 25-335 (July 8, 2025), the Dakota County Board of Commissioners awarded the general construction contract to Eureka Construction Incorporated in an amount not to exceed $4,235,960; and
WHEREAS, additional scopes emerged during construction, including cold weather acceleration to accommodate the delayed schedule due to the Disadvantaged Business Enterprise review; the difference between actual material quantities used and the assumed unit-price quantities in the bid documents; complications in roof fabrication; and unknown existing site conditions; and
WHEREAS, on July 21, 2026, County staff executed the first contract amendment to increase the contract with Eureka Construction, Incorporated by $190,198 to a total of $4,426,158; and
WHEREAS, now that the project has been completed, an amendment of $65,936 is needed to pay for all remaining additional construction work.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the County Manager, or delegate, to execute a second contract amendment to increase the contract with Eureka Construction, Incorporated by $65,936 to a total of $4,492,094, subject to approval by the County Attorney’s Office as to form.
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BACKGROUND
The project includes a new parking lot, a picnic shelter with restrooms, and a newly paved trail connecting the site to the Mississippi River Greenway. The federal funding involved in the project required it to be managed under the Minnesota Department of Transportation rules for road construction projects. These rules allow for reconciling all quantities used on the project based on unit prices in the original bid (Attachment: Summary of Work Scope Changes).
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize the County Manager, or delegate, to execute a second contract amendment with Eureka Construction Incorporated, increasing the contract by $65,936 to a total of $4,492,094.
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FINANCIAL AND STAFFING IMPACTS
By Resolution No. 23-309 (July 18, 2023), the 2024-2028 Parks Capital Improvement Program Budget included $2,780,000 in total funding for the Fischer Avenue Trailhead project. By Resolution No. 24-426 (August 27, 2024), the Dakota County Board of Commissioners approved a transfer of $2,615,783 in state bond funds from the Spring Lake Park Reserve Master Plan Improvements project into this project, increasing the approved budget from $2,780,000 to $5,395,783. Additional funding for Wi-Fi via set-aside transfer, tree planting via an external grant, and staff time via chargeback were added to the project for a total of $5,466,681, which is sufficient for this contract amendment.
There is no direct staffing impact from this contract amendment.
Project 2000237- Fischer Trailhead
|
Funding Source |
Total Approved Budget |
Available Budget |
|
General Fund Balance (staff time) |
$50,539 |
$0 |
|
Parks Fund Balance |
$583,949 |
$278,949 |
|
Parks CPA |
$4,820 |
$641 |
|
Environmental Legacy Fund (ELF) Balance |
$700,000 |
$0 |
|
Met Council Bonding Grant |
$2,615,783 |
$0 |
|
Met Council Tree Planting Grant |
$11,590 |
$11,590 |
|
U.S. Department of Transportation National Scenic Byways Program |
$700,000 |
$0 |
|
State Fiscal Year 2023 Omnibus Environment and Natural Resources Finance Bill |
$800,000 |
$0 |
|
Total |
$5,466,681 |
$291,180 |
PREVIOUS BOARD ACTION
23-309; 7/18/23
24-133; 3/12/24
24-426; 8/27/24
25-335; 7/8/25
ATTACHMENTS
Attachment: Summary of Work Scope Changes
CONTACTS
Department Director: Niki Geisler
Author: Yao Xiao