DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Ratify Contract With SHI International Corp. For Increased Adobe License Costs
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PURPOSE/ACTION REQUESTED
Authorize the ratified amendment to the current contract with SHI International Corp. to include increased licensing costs for Adobe software products procured throughout the three-year licensing agreement.
SUMMARY
Dakota County staff use Adobe software products to create and edit digital content for daily county business. The current three-year agreement includes licensing for Adobe Acrobat Pro for managing digital documents, and Adobe Creative Cloud applications used for digital media creation such as video or image editing. The current agreement is for the period of April 12, 2023 to April 11, 2026 and includes a total contract amount of $294,673.31. During the current three-year licensing agreement, additional licenses were needed by county staff, increasing overall costs above the initial license agreement amount.
RECOMMENDATION
recommendation
Staff recommends that the Board ratify the amended contract with SHI International Corp. to include the additional Adobe license costs incurred between April 12, 2023 to April 11, 2026 in an amount not to exceed $50,000, for a new not to exceed contract amount of $344,673.31.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funding is available in the Information Technology budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County has an existing contract with SHI International Corp. for Adobe licenses for the period of April 12, 2023 to April 11, 2026 for a contract amount of $294,673.31; and
WHEREAS, during the current three-year licensing agreement, additional licenses were needed by county staff, increasing the overall costs above the initial agreement amount; and
WHEREAS, to continue services with SHI International Corp. and Adobe Inc. to provide Dakota County staff with document and digital media software tools to complete tasks for daily county business; and
WHEREAS, staff recommends ratifying the contract amendment with SHI International Corp. to include additional licensing costs for Adobe software products; and
WHEREAS, the projected total cost of the amendment is not to exceed $50,000; and
WHEREAS, sufficient funding is available in the Information Technology budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby ratifies the amended contract with SHI International Corp. to include increased Adobe license costs not to exceed $50,000, for a new not to exceed contract amount of $344,673.31.
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PREVIOUS BOARD ACTION
23-136; 3/28/23
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: David McKnight
Author: Sean Wasmund