DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Approve Contract Amendment With McNamara Contracting, Inc. And Amend 2025 Capital Improvement Program Budget For 2024 Preservation Of Paved Trails And Facilities Project
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PURPOSE/ACTION REQUESTED
Authorize a contract amendment with McNamara Contracting, Inc., for additional contract costs on the 2024 Preservation of Paved Trails and Facilities Project and amend the 2024 Capital Improvement Program (CIP) Budget.
SUMMARY
To promote a safe and efficient transportation system, Dakota County proceeded with the 2024 Preservation of Paved Trails and Facilities Project (Attachment: Location Map). The 2024 preservation work included resurfacing of trails and parking lots. The work began in September and is essentially complete with only minor turf establishment remaining.
By Resolution No. 24-384 (July 9, 2024), the County Board awarded the project to McNamara Contracting, Inc., in the amount of $1,379,518. Note that the contract amount was 27 percent under the Engineer’s estimate.
Construction costs have increased by $136,561 or 9.9 percent due to adjustment of manholes and gate valves, higher quantities of pavement, and additional turf establishment. A list of item overruns is summarized in Attachment: Cost Increase Summary.
RECOMMENDATION
recommendation
Staff recommends authorizing a contract amendment in the amount of $136,561 for a revised contract amount of $1,516,079 and a budget amendment in the amount of $71,291.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 CIP has a total adopted budget of $2,800,000 for the Preservation of Trails and Facilities Project. This includes the Transportation CIP Adopted Budget, which includes $1,100,000 for Pedestrian and Bicycle Facilities, the Parks CIP Adopted Budget of $1,500,000 for Greenway Preservation and Parks Asset Preservation projects, and the Facilities CIP adopted budget of $200,000 for Parking Lots Seal and Repair. A budget amendment in the amount of $71,291 is requested for the increased construction cost.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to promote a safe and efficient transportation system, Dakota County proceeded with the 2024 Preservation of Paved Trails and Facilities project; and
WHEREAS, the 2024 preservation work included resurfacing of trails and parking lots; and
WHEREAS, the work began in September and is essentially complete with only minor turf establishment remaining; and
WHEREAS, by Resolution No. 24-384 (July 9, 2024), the County Board awarded the project to McNamara Contracting, Inc., in the amount of $1,379,518; and
WHEREAS, construction costs have increased by $136,561 or 9.9 percent due to adjustment of manholes and gate valves, higher quantities of pavement, and turf establishment; and
WHEREAS, staff recommends authorizing a contract amendment in the amount of $136,561 for a revised contract amount of $1,516,079, and a budget amendment of $71,291.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the contract amendment and authorizes the Physical Development Director to execute a contract amendment with McNamara Contracting, Inc., for the 2024 Preservation of Trails and Parking Lot Project, in the amount of $136,561, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2025 Capital Improvement Program Adopted Budget is hereby amended as follows:
Expense
2024 Preservation of Paved Trails and Facility $71,291
2024 Parks CIP (Parks Asset Preservation) ($54,012)
2024 Facilities CIP (Parking Lots Seal & Repair) ($15,568)
2024 Transportation CIP (Ped. And Bicycle facilities) ($ 1,711)
Total Expense $0
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PREVIOUS BOARD ACTION
24-384; 7/9/24
ATTACHMENTS
Attachment: Location Map
Attachment: Cost Increase Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Todd Howard