DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Award Of Bid And Authorization To Execute Contract With Eureka Construction, Inc. And Amend 2022 Sales And Use Tax Capital Improvement Program Budget For County Project 46-58 For Median Changes On CSAH 46 (160th Street) at CSAH 33 (Diamond Path)
end
PURPOSE/ACTION REQUESTED
- Award bid and authorize a contract with Eureka Construction, Inc. for County Project (CP) 46-58 in the Cities of Lakeville, Apple Valley, Rosemount and Empire Township
- Amend the 2022 Sales and Use Tax Capital Improvement Program (CIP) Budget
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with CP 46-58. County Project 46-58 is preliminary engineering through final design services for evaluation of alternatives to address safety concerns at the County State Aid Highway (CSAH) 46 (160th Street) and CSAH 33 (Diamond Path) intersection in the cities of Apple Valley, Rosemount, and Lakeville and Empire Township (Attachment: Project Location). Recent and future development near the intersection changed traffic volume and traffic patterns requiring evaluation. Safety and mobility of traffic, particularly school bus access from the recently built East Lake Elementary, is a priority to be accommodated with this project.
The project will meet multiple challenges, including affordability, safety, drainage, stakeholder coordination, right of way impacts, and transportation design. The goals of this project are to:
• Review intersection design alternatives, conduct a public involvement process, and provide a feasible design recommendation.
• Compliance with current traffic signal design standards.
• Design a safe, cost-effective intersection improvement that utilizes the existing infrastructure and minimizes unnecessary disturbances.
• Provide a clear and concise public engagement plan that meets the needs of the residents and businesses within the community that will be impacted by the intersection modification.
• Design a traffic control and phasing plan that maintains business access throughout construction as much as feasible. Coordination with impacted businesses shall be included to ensure full understanding prior to the start of construction.
The current budget for this project was established in 2020 for work anticipated in 2023, totaling $600,000 for new construction. With the updated 2022 engineer’s estimate, the project cost increased to $968,597.50, which is a $368,598 increase (61%) for CP 46-58. Project costs increased as a result of increased material prices, inflation and more accurate estimates as a result of the final design process.
Construction bids were received and tabulated on September 13, 2022. Five bidders submitted bids:
Eureka Construction, Inc. $672,264.87
McNamara Contracting $748,019.49
Max Steininger, Inc. $772,693.80
Meyer Contracting, Inc. $990,885.84
Urban Companies $1,021,939.51
The lowest responsive and responsible bid for CP 46-58 is $672,264.87, plus the incentive amount of $40,000, totaling $712,264.87, from Eureka Construction, Inc., which is 30 percent under the engineer’s estimate of $968,597.50. Staff and the Minnesota Department of Transportation have reviewed the bids and determined that the bid was competitive at the time of bidding.
The Adopted 2022 Sales and Use Tax CIP has a total remaining budget of $422,893 for CP 46-58. The Sales and Use Tax project includes CSAH 46: Intersection and Corridor Access Modifications in Apple Valley, Rosemount, Lakeville, and Empire Township with an estimated project cost of $600,000. The estimated total construction cost, including pavement incentives, testing, and potential contract changes, would require additional amount of $289,372 to award the contract.
RECOMMENDATION
recommendation
Staff recommends awarding the bid to and authorizing execution of a contract with Eureka Construction, Inc. for an amount not to exceed $712,264.87 and amending the 2022 Sales and Use Tax CIP budget in the amount of $289,372.
end
EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2022 Sales and Use Tax CIP included a total project budget of $600,000, of which $422,893 is remaining for project design and construction. A budget amendment in the amount of $289,372 is needed to award the construction contract, which will bring the total project budget to $889,372 (see Attachment: Financial Summary).
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 46-58; and
WHEREAS, the County is the lead agency for the Project, with construction scheduled for summer 2022; and
WHEREAS, the 2022 Sales and Use Tax Capital Improvement Program (CIP) Amended Budget includes $600,000 for CP 46-58 for the project design and construction; and
WHEREAS, the remaining 2022 Sales and Use Tax CIP Budget includes an unencumbered balance of $422,893 for CP 46-58 project design, construction, and construction administration; and
WHEREAS, the bid of Eureka Construction, Inc. in the amount of $712,264.87 was the lowest responsive and responsible bid received; and
WHEREAS, a budget amendment is necessary to account for the project costs above the CIP amount; and
WHEREAS, Dakota County currently has a sufficient Sales and Use Tax funds for the additional costs of the project; and
WHEREAS, the Minnesota Department of Transportation concurs with the award of a construction contract to Eureka Construction, Inc., as the lowest responsive and responsible bidder; and
WHEREAS, the 2022 Sales and Use Tax CIP budget for CP 46-58 shall be amended to $889,372; and
WHEREAS, staff recommends awarding the bid to and authorizing execution of a contract with Eureka Construction, Inc. and amending the 2022 Sales and Use Tax CIP; and
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby awards the bid to and authorizes the Physical Development Director to execute the contract with Eureka Construction, Inc. for County Project 46-58 in the amount of $672,264.87, plus possible incentives totaling $40,000 for a total contract amount of $712,264.87 based on their low bid, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2022 Sales and Use Tax Capital Improvement Program Budget is hereby amended as follows:
Expense
CP 46-58 $289,372
Total Expense $289,372
Revenue
Sales & Use Tax (Fund Balance) $289,372
Total Revenue $289,372
end
PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☒ Discuss ☐ Involve ☐ N/A
CONTACT
Department Head: Erin Laberee
Author: Matthew Parent