DEPARTMENT: Environmental Resources
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contracts With Veolia ES Technical Solutions, L.L.C., And Clean Harbors Environmental Services, Inc., For Hazardous Waste Management
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PURPOSE/ACTION REQUESTED
Authorize the execution of contracts with Veolia ES Technical Solutions, L.L.C. (Veolia) and Clean Harbors Environmental Services, Inc. (Clean Harbors) for hazardous waste management.
SUMMARY
Minn. Stat. § 115A.96 requires counties to have a household hazardous waste (HHW) program that provides for the collection, storage, and proper management of hazardous waste to keep it out of the solid waste stream.
The State of Minnesota executes contracts for various goods and services, including hazardous waste management. These contracts are available to counties and other governmental agencies to use. Dakota County has been using the State's hazardous waste contract to manage the household hazardous waste collected at The Recycling Zone and one-day collection events for over 20 years. Under the existing agreement between Dakota County and the Minnesota Pollution Control Agency (MPCA), the State will indemnify the County if the County uses State contracts to manage its HHW. The County Attorney's Office and Risk Management determined that to continue using the State's hazardous waste contract, the County should execute a separate contract that incorporates all the terms and conditions of the current state contracts.
Veolia and Clean Harbors are the two State contract vendors for hazardous waste management. Veolia is the vendor currently contracted by Dakota County to manage most of the hazardous waste collected at The Recycling Zone. In 2023, Dakota County shipped a million pounds of hazardous waste with Veolia, including paint, solvents, pesticides, corrosive material, and poisons. If Veolia is unable to provide the County with weekly HHW services, Clean Harbors could be used. Given the space constraints at The Recycling Zone, the storage limits in the hazardous waste rules, and the time needed to execute a contract of this size, having contracts with both vendors will ensure uninterrupted service.
The current State contract for hazardous waste management will expire on December 31, 2024, with a new contract to be executed on March 1, 2025. The State contracts are subject to annual renewal to adjust the pricing for hazardous waste management services. The County-issued contracts would also be subject to annual renewal or amendment to track with the State contracts and the State contract pricing. The amount of the annual contracts would be subject to the need for the services each year and subject to the County Board’s annual budget approval for the services.
RECOMMENDATION
recommendation
Staff recommends executing contracts with Veolia ES Technical Solutions, L.L.C., and Clean Harbors Environmental Services, Inc., for hazardous waste management and authorizing the Environmental Resources Director to execute annual renewals of the contracts for up to nine years, in an amount consistent with the annual budget for the required services.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Environmental Resources Department budget includes funds to operate the HHW Program, including funds for hazardous waste disposal, with a Direct Program Expense budget of $2,731,000.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Minn. Stat. § 115A.96 requires counties to have a household hazardous waste program to help keep hazardous waste out of the solid waste stream; and
WHEREAS, the Dakota County Board of Commissioners wishes to provide a household hazardous waste program to further the goals of protecting public health and the environment; and
WHEREAS, Veolia ES Technical Solutions, L.L.C., and Clean Harbors Environmental Services, Inc. are the State contract vendors for hazardous waste management; and
WHEREAS, the current Agreement for the Operation of a Household Hazardous Waste Program with the Minnesota Pollution Control Agency indemnifies the County when the County uses State contracts for hazardous waste management; and
WHEREAS, Dakota County currently uses the State contract to manage hazardous waste collected at The Recycling Zone and one-day events; and
WHEREAS, the County's Attorney's Office and Risk Management determined that a County contract is needed for hazardous waste management; and
WHEREAS, the $800,000 annual contract cost is included in the household hazardous waste annual budget; and
WHEREAS, staff recommends execution of contracts with Veolia ES Technical Solutions, L.L.C., and Clean Harbors Environmental Services, Inc., for hazardous waste management.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Environmental Resources Director to execute a contract with Veolia ES Technical Solutions, L.L.C., for hazardous waste management for waste collected at The Recycling Zone and one-day collection events subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Environmental Resources Director to execute a contract with Clean Harbors Environmental Services, Inc., for hazardous waste management for waste collected at The Recycling Zone and one--day collection events, subject to approval by the County Attorney's Office as to form; and
BE IT FURTHER RESOLVED, That the terms of the contracts will start March 1, 2025, and will
incorporate the same terms and conditions of the State contracts; and
BE IT FURTHER RESOLVED, That the Environmental Resources Department Director is authorized to execute annual renewals of the contracts for up to nine years in an amount consistent with the annual budget for the required services.
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PREVIOUS BOARD ACTION
23-271; 6/20/23
ATTACHMENTS
Attachment: Veolia Contract
BOARD GOALS
☐ A Great Place to Live ☒ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Nikki Stewart
Author: Dave Magnuson