DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Lease Agreement Amendment With University Of Minnesota Regional Extension For Office Space Located At Extension And Conservation Center
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PURPOSE/ACTION REQUESTED
Authorize the execution of a Lease Agreement Amendment with the University of Minnesota (U of MN) Regional Extension office for office space located at the Dakota County Extension and Conservation Center.
SUMMARY
The U of M Regional Extension office leases space from Dakota County in the Extension and Conservation Center located in Castle Rock Township. Since the lease began in January 2004, the U of MN occupied this space and provided services throughout the region. The lease expired on June 30, 2023, at which point the lease went on a month-to-month basis in the amount of $4,627.27 per month, pending future ownership considerations of the facility. The U of M and Dakota County have now agreed to the terms of a one-year lease agreement amendment commencing on October 1, 2024, through September 30, 2025, with five successive one-year options (Attachment: Draft Lease Agreement Amendment). This rate of $4,766.09 per month is a three percent increase each year from the previous lease rate.
Facilities Management, the County Attorney’s Office, and the U of M have agreed to the terms to execute an agreement amendment.
RECOMMENDATION
recommendation
Staff recommends execution of the lease agreement amendment with the U of M Regional Extension Office.
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EXPLANATION OF FISCAL/FTE IMPACTS
Revenue from this lease is included in the 2024 Facilities Management Adopted Budget and is included in the 2025 County Manager’s Recommended Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Board of Commissioners must approve all leases and license agreements; and
WHEREAS, the University of Minnesota leases space from Dakota County at the Extension and Conservation Center; and
WHEREAS, the lease period ended June 30, 2023, at which point the lease went on a month-to-month basis in the amount of $4,627.27 per month, pending future ownership considerations of the facility; and
WHEREAS, the University of Minnesota and Dakota County have now agreed to the terms of a one-year lease agreement amendment commencing on October 1, 2024, through September 30, 2025, with five successive one-year options; and
WHEREAS, this rate of $4,766.09 per month is a three percent increase from the previous lease rate; and
WHEREAS, staff from Facilities Management, the County Attorney’s Office, and the University of Minnesota have agreed to license amendment terms; and
WHEREAS, the lease rates cover the costs associated with the provision of space in the facility.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a lease agreement amendment with the University of Minnesota for office space at the Dakota County Extension and Conservation Center, substantially as presented, subject to approval of the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Lease Agreement Amendment Draft
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Michael Lexvold
Author: Michael Lexvold