DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Stahl Construction To Provide Construction Services For Burnhaven Library Renovation
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PURPOSE/ACTION REQUESTED
Authorize award of bid and execution of a contract with Stahl Construction to provide construction services for the Burnhaven Library Renovation project. This project is included in the 2026-2030 Facilities Capital Improvement Program Adopted Budget.
SUMMARY
This renovation project will focus on interior changes, such as mechanical and electrical system upgrades, code compliance and accessibility improvements, furniture, fixture, equipment, and finish upgrades, and other changes to support process improvement to service delivery.
Construction bid documents were prepared by staff with professional design support from Hammel, Green & Abrahamson (HGA). The bidding documents included a Base Bid and three Bid Alternates. Alternate Bid #1 includes adding the full renovation of the lobby restrooms. Alternate Bid #2 includes adding more hydronic terminal heat replacements to align with the lower operating temperatures of the new boilers. Alternate Bid #3 includes replacing carpet with a more durable composite textile flooring in identified areas.
The project was formally advertised for three consecutive weeks starting on January 15, 2026. Twelve competitive bids were received on February 17, 2026 (Attachment: Bid Tab). The following list includes the three lowest bids received with base bid, three alternate bids, and total values:
Contractor Base Bid Alt Bid #1 Alt Bid #2 Alt Bid #3 Total
Stahl Construction $3,650,000 $69,000 $54,000 $5,000 $3,778,000
Ebert, Inc. $3,813,000 $83,700 $82,700 $1,000 $3,980,400
CoBeck Construction $3,926,082 $93,640 $72,737 - $200 $4,092,259
Staff and HGA have reviewed the submitted bid forms, found everything to be in accordance with the design intent and bidding requirements, and recommend award to Stahl Construction. After further review, staff recommends proceeding with the Base Bid and acceptance of Alternate Bid #1, Alternate Bid #2, and Alternate Bid #3. The combined total value of the base bid and all three alternate bids from Stahl Construction is approximately 23 percent below the latest construction cost estimate due to the current favorable bidding environment. The available project budget can support a contract for this combined total value.
RECOMMENDATION
recommendation
Staff recommends award to Stahl Construction as the lowest responsive and responsible bidder in the amount not to exceed $3,778,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2026 Facilities Capital Improvement Program (CIP) Adopted Budget for the Burnhaven Library Renovation project is $8,200,000 and is funded entirely from the recent sale of County debt. This project budget includes funding for construction and can support the issuance of this contract.
Project 2000463 Burnhaven Library Design and Renovation
|
Funding Source |
Total Approved Budget |
Available Budget |
|
General Obligation Capital Improvement Bonds, Series 2025A |
$8,200,000 |
$7,497,680 |
|
Total |
$8,200,000 |
$7,497,680 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2026-2030 Facilities Capital Improvement Program Adopted Budget includes a project to renovate the Burnhaven Library; and
WHEREAS, a Core Planning Group worked with Hammel, Green & Abrahamson (HGA) to confirm the project needs and develop the design; and
WHEREAS, bid documents were prepared by staff with professional design support from HGA, which were released for bidding on January 15, 2026; and
WHEREAS, the bid documents included a Base Bid and three Bid Alternates; and
WHEREAS, twelve competitive bids were received on February 17, 2026; and
WHEREAS, Stahl Construction has submitted the lowest responsive and responsible bid; and
WHEREAS, staff recommends acceptance of the base bid, Bid Alternate #1; Bid Alternate #2; Bid Alternate #3 to best meet the original project intent; and
WHEREAS, the combined total value of the Base Bid and all three alternate bids is below the latest construction cost estimate; and
WHEREAS, staff and HGA have reviewed the qualifications of the bidder and recommend award to Stahl Construction in an amount not to exceed $3,778,000; and
WHEREAS, the project budget is sufficient to support the issuance of the contract.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract with Stahl Construction, 861 East Hennepin Avenue, Suite #200, Minneapolis, MN 55414, in an amount not to exceed $3,778,000 for the Burnhaven Library Renovation project, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Bid Tab
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Wiese