DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Donate Existing Library Shelving At Burnhaven Library
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PURPOSE/ACTION REQUESTED
Authorize the conveyance via donation of Burnhaven Library’s existing shelving to other public corporations. This project is included the 2026-2030 Facilities Capital Improvement Program Adopted Budget.
SUMMARY
Stack shelving is the main book display system in the public areas of Dakota County libraries. The County has no single manufacturer of shelving. Each of the ten branches has various shelving systems depending on when it was built or last renovated. Burnhaven Library contains three different shelving systems, most of which are no longer manufactured. Although these do not have interchangeable parts, each of the three could be reused if donated. Rather than adding to or modifying these existing systems, one new system will be competitively sought.
Some of the existing shelving systems will be used in the temporary library space in the Burnsville Center. However, the bulk of the shelving will be available for reuse upon closure of the current library. Once the renovation is complete and the library reopens, the shelving in the temporary location will be available for reuse. Staff asks for authorization to donate the existing shelving systems over the two years to other public corporations as allowed by Minn. Stat. § 471.85 and encouraged by Dakota County Policy No. 4301 - Waste Reduction, Recycling and Trash Management.
To start this process, the Library Department has posted an advertisement for donation interest on Minitex and contacted the Minnesota Department of Education for an advertisement of donation interest. Minitex is an information and resource sharing program of the Minnesota Office of Higher Education and the University of Minnesota Libraries. In addition, the advertisement for donation interest has been sent to four local tribal nations to also notify them of this opportunity.
RECOMMENDATION
recommendation
Staff recommends that the existing stack shelving be donated to other public corporations interested in making use of them. Materials not taken by public corporations will then be auctioned off as surplus. Anything left after auction would be recycled.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2026 Facilities Capital Improvement Program (CIP) Adopted Budget for the Burnhaven Library Renovation project is $8,200,000 and is funded entirely from the recent sale of County debt. The donation of these shelving systems will require only minimal funds for moving or storage. These funds are budgeted within the project funding.
Project 2000463 Burnhaven Library Design and Renovation
|
Funding Source |
Total Budget |
Available Budget |
|
General Obligation Capital Improvement Bonds, Series 2025A |
$8,200,000 |
$7,578,929 |
|
Total |
$8,200,000 |
$7,578,929 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Burnhaven Library project will begin construction in April and is included in the 2026-2030 Facilities Capital Improvement Program Adopted Budget; and
WHEREAS, the donation of existing stack shelving to other public corporations (any county, city, town, or school district) as part of the Burnhaven Library project will allow for all new shelving; and
WHEREAS, the new shelving will be interchangeable with select other branch library locations; and
WHEREAS, Minn. Stat. § 471.85 allows for the property transfer of Burnhaven’s existing stack shelving from Dakota County to another public corporation when authorized by the Dakota County Board of Commissioners; and
WHEREAS, purchase of new stack shelving is planned as part of the Burnhaven Library project; and
WHEREAS, sufficient funds are available within the 2026-2030 Facilities Capital Improvement Program Adopted Budget to purchase new shelving for the library.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes staff to convey via donation any of the existing stack shelving to any other public corporation before it may be auctioned off to the public or disposed of.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Wiese