DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Award Of Bid And Authorization To Execute Contract With Ultimate One Transportation, Inc., For Interoffice And Library Mail Delivery Services
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PURPOSE/ACTION REQUESTED
Award bid and authorize execution of a contract with Ultimate One Transportation, Inc., for interoffice and library mail delivery services.
SUMMARY
Dakota County uses a contracted delivery service to move library books and related materials between the main service centers, Juvenile Service Center, Empire Maintenance Facility, Extension and Conservation Center, and Dakota 911. This service also moves library books and related materials between the ten County library locations. The current contract ends on December 31, 2024. This service has worked well with the current vendor for the past nine years, and their bid reflects a continuation of services with the current staff.
The request for bid was publicly advertised on October 11, 2024.
Bids were received and tabulated on October 25, 2024. Two responsive and responsible bidders submitted as follows:
|
Bidder |
Year |
Bid Amount |
% Increase |
|
Ultimate One Transportation, Inc. |
1 |
$95,000.00 |
(6.1) |
|
Ultimate One Transportation, Inc. |
2 |
$97,800.00 |
2.9 |
|
Ultimate One Transportation, Inc. |
3 |
$102,600.00 |
4.9 |
|
Three-Year Total |
|
$295,400.00 |
|
|
|
|
|
|
|
OneCall Transportation LLC |
1 |
$102,356.10 |
|
|
OneCall Transportation LLC |
2 |
$105,363.72 |
|
|
OneCall Transportation LLC |
3 |
$109,410.84 |
|
|
Three-Year Total |
|
$317,130.66 |
|
RECOMMENDATION
recommendation
Staff recommends that the County Board award a contract to Ultimate One Transportation, Inc., 2978 Cleveland Avenue North, Roseville, Minnesota 55113 for complete library and interoffice mail delivery services in an amount not to exceed $95,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The cost of the contract is included in the 2025 County Manager’s Recommended Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County uses a contracted delivery service to move interoffice mail, library books, and related materials between locations; and
WHEREAS, this delivery service model has worked well for the past nine years; and
WHEREAS, the current contract ends on December 31, 2024; and
WHEREAS, the request for bid(s) was publicly advertised on October 11, 2024; and
WHEREAS, bids were received and tabulated on October 25, 2024; and
WHEREAS, the current vendor has submitted the lowest responsive and responsible bid using their current service and staffing model; and
WHEREAS, the 2025 rates reflect a six percent decrease from the current 2024 rates; and
WHEREAS, staff recommends that the County Board award a contract to Ultimate One Transportation, Inc., for interoffice and library mail delivery services in an amount not to exceed $95,000.
NOW, THEREFORE, BE IT RESOLVED, That the County Board hereby authorizes the Facilities Management Director to execute a contract with Ultimate One Transportation, Inc., 2978 Cleveland Avenue North, Roseville, Minnesota 55113, for interoffice and library mail delivery services in an amount not to exceed $95,000, from January 1, 2025, through December 31, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute up to two additional one-year contract extensions provided that: (1) the County determines that the Contractor has satisfactorily performed the contracted services; (2) the total contract price is included in the County’s budget for the applicable year; and (3) the cost of services are consistent with the 2026 and 2027 bid amounts of $97,800 and $102,600 respectively, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None
ATTACHMENTS
None
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Lexvold