DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Lease Agreement Between Dakota County And Pacifica Mall Burnsville LLC In Burnsville, Minnesota, For Burnhaven Library Renovation Project
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PURPOSE/ACTION REQUESTED
Authorize execution of a lease agreement with the leasing agent for Burnsville Center (Pacifica Mall Burnsville LLC) in Burnsville, MN, for use of temporary library during construction renovations of the “Burnhaven Library Renovation” project. This project is included in the 2025-2029 Facilities Capital Improvement Program (CIP) Adopted Budget.
SUMMARY
Burnhaven Library serves the city of Burnsville and neighboring cities as Dakota County’s westernmost branch library location. Burnhaven will be closed in the spring of 2026 for renovation. Staff have searched for temporary library spaces similar to past spaces leased for the same use during other library renovation projects. Staff have negotiated a space lease with the Burnsville Center just across Burnhaven Drive from the library. The proposed temporary library space is nearly 3,800 square feet within the prior Children’s Place store and has ground-level access located near the southwest corner of the mall. The space will serve as the primary branch library location for the entire renovation timeframe.
Dakota County Real Estate Office, Capital Projects Management, the Library Department, Information Technology, and Burnsville Center’s leasing agent (Pacifica Mall Burnsville LLC) have agreed to the lease terms listed within the attachment Draft Lease Agreement. Approximate rental rates are:
• January 1 through April 30, 2026 - $4.77 per square foot, or $6,318.32 for this period.
• May 1 through April 30, 2027 - $14.32 per square foot, or $56,865.00 per year.
To accommodate the County’s alterations and relocation to the temporary library, the lease term runs from January 2026 through April 2027. Burnhaven’s renovations will begin in April 2026 and are expected to take about a year, including furnishing and move-in. The renovated Burnhaven will reopen before the summer of 2027. The temporary library will be used during Burnhaven’s closure.
RECOMMENDATION
recommendation
Staff recommends the approval of a lease agreement with Pacifica Mall Burnsville LLC for a temporary library space in Burnsville, during the Burnhaven Library Renovation project.
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EXPLANATION OF FISCAL/FTE IMPACTS
The amended 2025 Facilities CIP Adopted Budget for the Burnhaven Library Renovation project is $1,720,000 and the proposed 2026 Facilities CIP for this project is $6,480,000. That $8,200,000 total project budget is funded entirely from the recent sale of County debt. The budget includes funds for the rental of a temporary library space, utilities, alterations to leased space and moving costs. The lease agreement includes costs for rent, taxes, insurance, common area maintenance and utilities. The estimated cost of the lease agreement is $65,000. Sufficient funds are available for execution of this lease agreement and the associated costs.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Board of Commissioners must approve all leases; and
WHEREAS, the Burnhaven Library will be closed due to renovation for approximately one year; and
WHEREAS, staff has negotiated a space lease for a temporary library at the Burnsville Center with Pacifica Mall Burnsville LLC; and
WHEREAS, this temporary space will serve as the community library for Burnsville and neighboring cities during the renovation; and
WHEREAS, Dakota County Real Estate Office, Capital Projects Management, the Library Department, Information Technology, and Pacifica Mall Burnsville LLC have agreed to the terms listed within the lease agreement; and
WHEREAS, the rental rates are competitive with other local market leased retail spaces; and
WHEREAS, sufficient funds are available within the amended 2025-2029 Facilities Capital Improvement Program Adopted Budget for this lease agreement; and
WHEREAS, the County Board finds that the lease is consistent with the County’s interest in providing ongoing community library services during a library renovation project.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a lease agreement for a temporary library space to support the Burnhaven Library project with Pacifica Mall Burnsville LLC, substantially as presented, for the use of 3,971 square feet of space, according to the following rental rates, subject to approval by the County Attorney’s Office as to form:
January 1 through April 30, 2026 - $4.77 per square foot, or $6,318.32 for this period.
May 1 through April 30, 2027 - $14.32 per square foot, or $56,865.00 per year.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Draft Lease Agreement
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Erin Stwora
Author: Mike Wiese