DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Shaw-Lundquist Associates, Inc. To Provide General Contractor Services For Law Enforcement Center Interior Renovations And Authorization To Amend 2022 Buildings Capital Improvement Program
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PURPOSE/ACTION REQUESTED
Authorize award of bid and execution of contract with Shaw-Lundquist Associates, Inc. to provide general contractor services for Law Enforcement Center interior renovations. Authorize a budget amendment to the 2022 Buildings Capital Improvement Program to support increased scope.
SUMMARY
After completing a Needs Assessment of the Law Enforcement Center in 2020, the Dakota County Sheriff’s Office identified several needs and deficiencies with the current facility. Some of these can be met by reallocating space within the existing building’s footprint, while other needs require adding to the main building. Those items within the existing footprint can be addressed with CIP funding approved prior to 2022. By Resolution No. 22-121 (March 15, 2022), the Dakota County Commissioners approved the schematic design of the Law Enforcement Center renovation.The interior work included in this project meets several needs that are more immediate than the larger Law Enforcement Center Addition project. This separate work now also allows the larger project to continue to focus on the addition work needed without additional budgetary questions related to the work included in this project.
This project focused on changes within the building footprint. These included renovation of the Law Enforcement Center lobby and developing staff office areas outside the secure perimeter, creating a new short-term holding unit, and converting the existing work release unit from dormitory-style housing to individual cells for women. The only change to the scope since the schematic design approval include additional security screening in both of the women housing units. However, between the costs identified for this additional screening and construction cost increases since March 2022, a budget amendment is necessary for this project.
Bid documents were prepared by Leo A Daly. The project was formally advertised, and seven competitive bids were received on August 30, 2022. The following three lowest bids were received:
Bidder Amount
Shaw-Lundquist Associates, Inc., Saint Paul, MN $3,102,000
Weber, Inc., North Saint Paul, MN $3,185,000
Donlar Construction, Shoreview, MN $3,224,000
Staff and Leo A Daly, the project design firm, reviewed the bidder qualifications and found that Shaw-Lundquist Associates, Inc. has submitted the lowest responsive and responsible bid. See Attachment: Bid Tabulation for further explanation.
RECOMMENDATION
recommendation
Staff recommends, after reviewing the qualifications of the low bidder, award to Shaw-Lundquist Associates, Inc. as the lowest responsive and responsible bidder in an amount not to exceed $3,102,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The amended 2022 Buildings Capital Improvement Program includes a total project budget of $3,420,000 for this project (see Attachment: Financial Summary). A budget amendment is needed to move funding from the Prior Projects Savings Setaside to the LEC Renovation project in order to account for the increased scope and construction costs of the renovation project.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Law Enforcement Center Interior Renovation is included in the 2022 Building Capital Improvement Program (CIP) Adopted Budget; and
WHEREAS, bid documents and specifications were prepared by Leo A Daly, and advertised on August 5, 2022; and
WHEREAS, seven competitive bids were received on August 30, 2022; and
WHEREAS, Shaw-Lundquist Associates, Inc. has submitted a bid of $3,102,000; and
WHEREAS, staff and Leo A Daly reviewed the qualifications of the bidder and recommend award to Shaw-Lundquist Associates, Inc. as the lowest responsive and responsible bidder in an amount not to exceed $3,102,000 for the Law Enforcement Center Interior Renovations project; and
WHEREAS, funding for the project is within the amended 2022 Buildings CIP Adopted Budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Shaw-Lundquist Associates, Inc., 2757 West Service Road, Saint Paul, MN 55121 in an amount not to exceed $3,102,000 for the Law Enforcement Center Interior Renovations, subject to approval by the County Attorney’s office as to form.
BE IT FURTHER RESOLVED, That the 2022 Buildings Capital Improvement Program budget is hereby amended as follows:
Expense
Prior Project Savings Setaside (B70092) ($400,000)
Law Enforcement Center Interior Renovation Project (B20029) $400,000
Total Expense $0
Revenue
Prior Project Savings - County Funding (B70092) ($400,000)
LEC Interior Renovation Project - County Funding (B20029) $400,000
Total Revenue $0
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PREVIOUS BOARD ACTION
21-521; 11/02/21
22-121; 03/15/22
ATTACHMENTS
Attachment: Financial Summary
Attachment: Click or tap here to enter text.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Joe Lexa