DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With SRF Consulting Group, Inc., For North Creek Greenway In Cities Of Lakeville And Farmington
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract amendment with SRF Consulting Group, Inc., (SRF) for final design, right-of-way, and construction services for the North Creek Greenway in the cities of Lakeville and Farmington, Parks project P00146.
SUMMARY
To promote a safe and efficient multi-modal transportation system, Dakota County is proceeding with the final design and construction of a 2.2-mile segment of the North Creek Greenway in Lakeville and Farmington, including new and reconstructed multi-use trail and two new trail bridges over North Creek and adjacent tributaries and wetlands see (Attachment: Location Map).
By Resolution No. 21-523 (November 2, 2021), the County Board authorized execution of a contract with SRF not to exceed $260,350.25 for design services for the North Creek Greenway.
As final design has progressed, the project has evolved to include additional design elements not included in the original scope. The total cost of the additional design work is $153,736.36 and includes:
• Additional final design tasks to incorporate changes to the original scope, including modified alignments and profiles to better meet trail design standards, improve road crossing safety, improve ADA compliance, improve constructability of bridge structures, and accommodate State Aid plan review comments ($79,774.26)
• Additional project management and agency coordination hours for contract time extension of final design from May 2022 to March 2023 ($21,927.56)
• Additional environmental documentation, wetland delineation, stormwater management engineering, and hydraulics evaluation design tasks to determine impacts to wetlands adjacent to North Creek and satisfy permitting requirements ($28,624.54)
• Addition of right-of-way tasks to support acquisition of temporary easements necessary to satisfy Federal funding requirements ($16,326.00)
• Subconsultant tasks for additional wetland delineations ($7,084.00)
The Dakota County Transportation Department typically coordinates the advertisement, bidding, and construction administration to complete Dakota County Parks federal aid projects. Transportation staff has determined that due to staffing levels and project load for 2023, consultant assistance is required for Parks to complete construction of this project. Staff requested SRF to include tasks for completing construction of this project in this amendment. The total cost of the additional construction services tasks is $361,883.00 and includes:
• Full bid administration by consultant, including advertisement, bid opening, and construction contract award to meet Minnesota Department of Transportation State Aid and Federal Aid requirements ($15,144.00)
• Construction administration, including construction staking, construction observation, as-builts, materials testing, contractor coordination, construction schedule communication, documentation to fulfill State Aid and Federal Aid requirements, and all associated expenses ($346,739.00)
Staff requested SRF to include all out-of-scope tasks and negotiated an additional cost of $515,619.36 to complete the final design and construction administration work, for a total amount not to exceed $775,969.61 see (Attachment: Amendment Request).
RECOMMENDATION
recommendation
Staff recommends amending the contract with SRF for additional consultant design services and construction administration in an amount not to exceed $775,969.61.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2022 adopted Parks Capital Improvement Program includes funding in the amount of $3,280,000. There is sufficient funding for this design and construction services contract see (Attachment: Financial Summary).
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the North Creek Greenway in Lakeville and Farmington, Parks project P00146; and
WHEREAS, Parks project P00146 is the final design and construction of the North Creek Greenway from 173rd Street East in Lakeville and 189th Street East in Farmington; and
WHEREAS, the County is the lead agency for the project; and
WHEREAS, by Resolution No. 21-523 (November 2, 2021), the County Board authorized a contract with SRF Consulting Services, Inc. (SRF) not to exceed $260,350.25 for final design of the North Creek Greenway; and
WHEREAS, additional funding in the amount of $515,619.36 is needed for SRF to complete the out-of-scope final design, right-of-way, and construction services work; and
WHEREAS, the 2022 Parks Capital Improvement Program has sufficient funds for the contract amendment; and
WHEREAS, County staff recommends amending SRF’s contract in an amount not to exceed $775,696.61.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract amendment with SRF Consulting Services, Inc., in the amount not to exceed $775,969.61 for design and construction services for the North Creek Greenway in Lakeville and Farmington, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
21-523; 11/2/21
ATTACHMENTS
Attachment: Location Map
Attachment: Amendment Request
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☒ Discuss ☐ Involve ☐ N/A
CONTACT
Department Head: Niki Geisler
Author: Bryce LeBrun