DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award And Execute Consultant Contract With KLJ Engineering LLC For Preliminary Design Services For North Creek Greenway, Vermillion Highlands Greenway, And Vermillion River Greenway In Cities Of Farmington, Rosemount, And Empire, Project #2000233
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract with KLJ Engineering LLC for preliminary design consulting services for portions of the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway.
SUMMARY
Dakota County issued a Request for Proposals (RFP) to Consultants interested in providing preliminary engineering design services for multiple sections of greenway, including:
North Creek Greenway (3 Segments)
• 189th Street West to CSAH 64 - 30 percent Preliminary Design
• County State Aid Highway 64 to Rambling River Park - Two or three alignment options with 30 percent Preliminary Design of one preferred option.
• Rambling River Park to Denmark (County State Aid Highway 31) - 30 percent Preliminary Design
Vermillion Highlands Greenway (3 segments)
• Trunk Highway 3 to Barcardi Ave- alignment study/landowner discussion
• Barcardi Ave to McMenomy property - 30 percent Preliminary Design through Schmitz (North 20 Brewery) and Dakota County conservation easement.
• Whitetail Woods Regional Park to Vermillion River - 30 percent Preliminary Design
§ Includes alignment study/discussion with Metro Council and DNR
Vermillion River Greenway: (2 segments)
• Rambling River Park to Trunk Highway 3
§ Includes railroad crossing evaluation/concept design & discussion with railroad
§ Trunk Highway 3 to Biscayne - two alignment alternatives, 30 percent Preliminary Design on one
Final Design is desired for Vermillion River Greenway in Rambling River Park. Pending outcomes of conversations with private landowners, additional final design work may be needed between Rambling River Park and the City of Empire.
Current request is for preliminary designs to be completed in 2024-2025 with final design of Vermillion River Greenway to Rambling River Park proposed in 2025-2026. The final design plans will also address trail amenities, nodes, landscaping, and other special features consistent with regional greenway design guidance.
Scope of Work. The primary purpose of this project is to provide a preliminary geometric layout of the greenway alignment for the Vermillion Highlands and North Creek Greenway sections in Rosemount, Empire, and Farmington. Preliminary design up to 60 percent for one grade separated crossing, preferably under, the railroad track will be needed on the North Creek Greenway project. Final Design for Vermillion River Greenway through Rambling River Park will also be delivered as part of the design work. Additional deliverables include supporting a public involvement process to address the grade-separated crossing, trail amenities, greenway nodes, landscaping, and other special design elements specific to greenways.
Consultant Selection and Roles. Dakota County issued a Request for Proposal for the above-noted services to 13 consultant teams on July 08, 2024. Two proposals were received and evaluated by County staff representing the Parks, Planning, and Transportation offices on August 19, 2024. KLJ Engineering LLC was selected as the preferred professional engineering consultants based on the following criteria: project understanding, project approach, public involvement, team expertise, quality control, performance on similar projects, and best-value cost. The costs and hours proposed were considered reasonable, and the total contract cost was within the range anticipated by staff.
The consultant submitted a cost proposal as follows:
Consultant Amount Hours Cost/Hour
KLJ Engineering LLC $582,825.60 3,918 $148.00
Stantec Consulting Inc. $775,936.00 3,151 $165.31
RECOMMENDATION
recommendation
Staff recommends executing a contract with KLJ Engineering LLC for the professional design services for portions of the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway project (2000233) for actual costs not to exceed $641,108.16, including a 10 percent contingency.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2024 Parks Capital Improvement Program includes $500,000 for portions of the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway project (2000233). An administrative amendment will move $141,108.16 ($119,941.94 from the Transportation Advancement Account and $21,166.22 from the Environmental Legacy Fund)) in funding from the Greenway Collaborative Set-Aside to CP 2000233.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a great place to live, Dakota County is proceeding with portions of the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway project (2000233) for preliminary design consulting services; and
WHEREAS, County staff sent a Request for Proposal to 13 qualified professional consultants; and
WHEREAS, two proposals were received and evaluated by County staff; and
WHEREAS, the proposal from KLJ Engineering LLC had the best-value costs for preliminary design and provides all the services needed; and
WHEREAS, the 2024-2028 Parks Capital Improvement Program Budget includes $500,000 for preliminary engineering consulting services for this project; and
WHEREAS, an administrative amendment will move $141,108.16 ($119,941.94 from the Transportation Advancement Account and $21,166.22 from the Environmental Legacy Fund) in funding from the Greenway Collaborative Set-Aside to CP 2000233; and
WHEREAS, the County Parks, Facilities, and Fleet Management Director recommends executing a contract with KLJ Engineering LLC for engineering consulting services for the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway project (2000233) for actual costs not to exceed $641,108.16.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract with KLJ Engineering LLC, 1010 Dale St. N, Saint Paul, MN 55117, to perform preliminary engineering design consulting services for the North Creek Greenway, Vermillion Highlands Greenway, and Vermillion River Greenway project (2000233) in an amount not to exceed $641,108.16, which includes a 10 percent contingency, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Project Location Map
Attachment: Consultant Evaluation Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Mike Adams