DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Accept Local Road Improvement Program Grant Agreement Funds From Minnesota Department Of Transportation For Roundabout At Intersection Of County State Aid Highway 46 And County State Aid Highway 85 In Nininger And Vermillion Townships, County Project 46-057
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PURPOSE/ACTION REQUESTED
Authorize the Department Director to execute a Local Road Improvement Program (LRIP) Grant Agreement with the Commissioner of Transportation for County Project (CP) 46-057.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with CP 46-057 (Attachment: Location Map), which consists of installing a roundabout at the intersection of County State Aid Highway (CSAH) 46 (160th Street East) and CSAH 85 (Goodwin Ave). The intersection of CSAH 46 and CSAH 85 exists today as a thru-stop-controlled intersection and has a crash and severity rate that exceeds the typical statewide average. Construction is scheduled for 2024.
By Resolution No. 23-540 (November 28, 2023), the County Board authorized staff to submit for grant funds to the 2023 LRIP for CP 46-057 and authorized the Physical Development Director to accept grant funds and execute the necessary grant agreement.
The project was selected to receive $1,500,000 of LRIP funds from the Minnesota Department of Transportation (MnDOT) to be used for construction. By Resolution No. 24-272 (May 21, 2024), the 2024 Capital Improvement Program (CIP) Adopted Budget was amended to include the additional grant funding.
Since notifying the County of the selection to receive LRIP funding, MnDOT has the additional requirements for the board resolution of acceptance:
• The resolution must authorize the Department Director to execute a grant agreement with the Commissioner of Transportation.
• The resolution must state that the County will provide any additional needed project funding above the $1,500,000 of LRIP funds.
• The resolution must state that any LRIP funds that were not required for the construction of the project must be returned.
Before construction of the project can begin, this resolution is needed to execute the grant agreement. It is expected to receive bids for the project in the last week of June 2024. In order to meet the schedule of construction beginning in the first half of July, this resolution is needed before bids are received.
RECOMMENDATION
recommendation
Staff recommends authorization of the Department Director to execute the LRIP Grant Agreement with the Commissioner of Transportation to obtain State funding for CP 46-057.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2024 Transportation CIP Budget includes $2,500,000 for construction of the project. The LRIP Grant funding will provide an additional $1,500,000 toward the construction.
The engineer’s estimate for the project is $2,503,831. Of that total, $2,371,131 are eligible costs for the LRIP funding. After applying the $1,500,000 LRIP funds, sufficient funds are available for the remaining costs, totaling $1,003,831. The remaining costs are 100 percent County costs.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 46-057; and
WHEREAS, CP 46-057 is the construction of a roundabout at the intersection of County State Aid Highway (CSAH) 46 (160th Street East) and CSAH 85 (Goodwin Avenue) in Nininger and Vermillion Townships; and
WHEREAS, Dakota County is the lead agency for CP 46-057; and
WHEREAS, by Resolution No. 23-540 (November 28, 2023), the County Board authorized staff to submit for grant funds to the 2023 Local Road Improvement Program (LRIP) for CP 46-057 and authorized the Physical Development Director to accept grant funds and execute necessary grant agreement; and
WHEREAS, the Commissioner of Transportation has given notice that LRIP funding for this project is available; and
WHEREAS, by Resolution No. 24-272 (May 21, 2024), the County Board authorized the County Manager to amend the 2024 Capital Improvement Program Adopted Budget; and
WHEREAS, the amount of the grant will be determined to be $1,500,000 by reason of the lowest responsible bid.
NOW, THEREFORE, BE IT RESOLVED, That Dakota County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, and will fund any additional amount by which the cost exceeds the estimate and will return to the Local Road Improvement Fund any amount appropriated for the project but not required; and
BE IT FURTHER RESOLVED, That the proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.
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PREVIOUS BOARD ACTION
23-510; 11/14/23
23-540; 11/28/23
24-272; 5/21/24
ATTACHMENTS
Attachment: Project Location
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech