DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With TD Synnex, LLC For Additional Enterprise Resource Planning Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to amend the contract with TD Synnex, LLC (formerly known as DLT Solutions, LLC) for additional Enterprise Resource Planning software licenses.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues.
As part of the original December 2020 Board resolution, Dakota County also contracted with TD Synnex, LLC, (formerly known as DLT Solutions, LLC) for Oracle software licenses for the system with an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years. As staff have become more familiar with the system, they have determined that additional licenses beyond the original estimate are needed. Staff have been working on correcting this to growth that is truly necessary for the upcoming year. Staff recommend amending the TD Synnex, LLC contract for a total amount not to exceed $813,000.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Deputy County Manager to execute a contract amendment with TD Synnex, LLC for a 2025 total contract amount not to exceed $813,000 for additional Enterprise Resource Planning software licenses.
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EXPLANATION OF FISCAL/FTE IMPACTS
$627,442 of this amount will be paid from the Information Technology budget and $185,558 will come from the EFIS Administration budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, on June 26, 2020, Dakota County staff issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Solution with implementation services; and
WHEREAS, by July 24, 2020, 16 proposals were received by the County in response to the RFP; and
WHEREAS, the proposal submitted by Sierra-Cedar, LLC for the Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management Cloud applications was found to be the best solution to meet or exceed Dakota County’s requirements as specified in the RFP and provide the best value to the County; and
WHEREAS, the County entered into a Master Services Agreement and Statement of Work with Sierra-Cedar, LLC to provide the implementation, training and support services required; and
WHEREAS, the County entered into a contract with TD Synnex, LLC (formerly known as DLT Solutions, LLC) for Oracle software licenses for an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years; and
WHEREAS, the County went live with the new system on January 3, 2023; and
WHEREAS, the County has determined a need for additional licenses beyond what was originally estimated; and
WHEREAS, the County contracted with TD Synnex, LLC (formerly known as DLT Solutions, LLC) in February 2024 for a 2024 total contract amount not to exceed $590,103; and
WHEREAS, the County contracted with TD Synnex, LLC in November 2024 for an additional $39,100 In licenses; and
WHEREAS, the County has worked with TD Synnex, LLC to provide an estimate for the new licenses in 2025.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract amendment with TD Synnex, LLC for a 2025 total contract amount not to exceed $813,000 for additional Enterprise Resource Planning software licenses, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
24-543; 11/12/24
24-104; 2/27/24
20-603; 12/1/20
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Dan Cater