DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract For Business Analyst Services
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to execute a contract with ITR Group, Inc. to purchase business analyst services.
SUMMARY
Dakota County Information Technology wishes to contract with ITR Group, Inc. to assist staff in ensuring that projects are properly scoped, and all business requirements are well documented due to the current workload of the department.
Deliverables to be included are:
• Working with all stakeholders to gather and document a list of requirements that will be the basis for either the formal requirements definition, use case, or user story;
• Where warranted, create a process document (this document outlines the steps necessary to complete a process wither business or technical);
• Perform and document a gap analysis (identify the difference between the current state and where the customer would like to be); and
• Work with users and stakeholders to guide or lead quality assurance (QA) testing. This may include creating test cases and test scripts.
This contract will assist staff on a variety of projects freeing up staff to work on the Sheriff’s Records Management Project. The Sheriff’s Records Management Project goal is to replace the current system, which is no longer upgradable by PCI, the current vendor. The Sheriff’s Office employs various systems for information collection and dissemination. This replacement will preserve existing functionality while improving data integration and sharing among three primary functional areas (Jail, Warrants, and Civil) and other relevant systems. The total cost of this contract is $122,400 covering the period of May 13, 2024 through December 31, 2024.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services Director to execute a contract with ITR Group, Inc. The contract will provide for additional business analyst services. The contract will not exceed $122,400.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Sheriff’s Office is sharing funds with Information Technology to back fill an Information Technology employee that will be working directly on their Sheriff’s Record Management Project. The budget is sufficient to cover the $122,400. No budget amendment is requested.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, professional services are required to ensure the continuation of projects freeing up Information Technology staff to work on the Sheriff’s Records Management Replacement Project; and
WHEREAS, Dakota County Information Technology will contract with a business analyst consultant to assist staff in ensuring that projects are properly scoped, and all business requirements are well documented; and
WHEREAS, ITR Group, Inc. has the means to provide the required business analyst services that best meets the County’s needs; and
WHEREAS, the Information Technology and Sheriff’s Departments have the budget available in 2024 to fund the professional services contract from May 13, 2024 to December 31, 2024, totaling $122,400.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Enterprise Finance and Information Services Director to execute a contract with ITR Group, Inc. in the amount not to exceed $122,400 for business analyst services, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Sherry Falb-Joslin