DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With Kimley-Horn And Associates, Inc. For Preliminary Engineering Services On County State Aid Highway 26 In Inver Grove Heights, County Projects 26-60 And 26-68
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PURPOSE/ACTION REQUESTED
Authorize execution of contract amendment with Kimley-Horn and Associates, Inc. for design services to complete preliminary engineering for County Project (CP) 26-60 and CP 26-68.
SUMMARY
To provide a safe and efficient transportation system, Dakota County and the City of Inver Grove Heights are proceeding with CP 26-60 and CP 26-68 on County State Aid Highway (CSAH) 26 in Inver Grove Heights. County Project 26-60 is a planned reconstruction of a 1.0-mile segment of CSAH 26, expanding it from two lanes to three and adding storm sewer and multiuse trail. County Project 26-68 will perform a pavement replacement on a 0.9-mile segment of CSAH 26, reduce the roadway from five lanes to three and construct multiuse trail on the north side of the roadway (Attachment: Project Map). Both projects will also address traffic safety, access management, and pedestrian accommodations, and include extensions of city utilities. By Resolution No. 24-153 (March 26, 2024), Dakota County executed one contract with Kimley-Horn and Associates, Inc. for $518,380 to provide design services to complete the preliminary engineering phase for both CP 26-60 and 26-68; sixty percent of the contract value was assigned to CP 26-60 and forty percent to CP 26-68.
Design for both projects has advanced, and completion of preliminary plans is expected within the next several weeks. Several additional tasks required to more thoroughly evaluate design alternatives, community impacts, and constructability have been undertaken or identified (Attachment: Amendment Request) to address several significant issues encountered in the design process, and include the following work and associated costs:
• Project management and coordination due to longer design schedule: $12,730
• Additional survey needed for local street modifications and storm sewer design: $10,200
• Additional traffic analysis for multiple locations in project area: $12,540
• Additional effort for design of local accesses and intersection alternatives: $35,960
• Development and review of alternatives for construction phasing: $14,860
Completion of these tasks is necessary to finalize preliminary engineering for the projects and to advance to final design. The City of Inver Grove Heights has reviewed the scope amendment and concurs with the amended scope and budget. The City of Inver Grove Heights is cost participating for CP 26-60 and 26-68 following the cost share policies within the Dakota County 2040 Transportation Plan (July 2021).
RECOMMENDATION
recommendation
Staff recommends authorizing an amendment to the contract with Kimley-Horn and Associates, Inc. in the amount of $86,290 for County Projects 26-60 and 26-68.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2025 Transportation Capital Improvement Program Budget includes $300,000 and $100,000 for preliminary engineering work for CPs 26-060 and 26-068, respectively, with an additional $115,000 allocated to the design budget through Resolution 24-153. The original contract for $518,380 assigned $311,028 in expenses for 26-60 and $207,352 for CP 26-068. A budget amendment of $96,290 is requested to execute the proposed contract amendment and cover design and planning expenses related to CP 26-60, survey expenses related to CP 26-68 and additional public involvement expenses.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County has included County Projects 26-60 and 26-68 in its Transportation Capital Improvement Program to redesign County State Aid Highway 26 (70th Street) in Inver Grove Heights; and
WHEREAS, County Project 26-60 is a planned reconstruction of a portion of County State Aid Highway 26 between Trunk Highway 3 and County State Aid Highway 73 in Inver Grove Heights and includes an expansion to three lanes, construction of stormwater sewer, construction of multiuse trail, extension of city utilities and traffic safety, and access management improvements; and
WHEREAS, County Project 26-68 will perform pavement rehabilitation on a portion of County State Aid Highway 26 between County State Aid Highway 73 and Cahill Avenue in Inver Grove Heights and include a reduction from five lanes to three, construction of multiuse trail, extension of city utilities and traffic safety, and access management improvements; and
WHEREAS, Dakota County is the lead agency for County Projects 26-60 and 26-68; and
WHEREAS, by Resolution No. 24-153 (March 26, 2024), the Dakota County Board of Commissioners authorized staff to enter into a contract with Kimley-Horn and Associates, Inc. for design services for County Projects 26-60 and 26-68 for a not-to-exceed amount of $518,380; and
WHEREAS, additional work to complete preliminary design was identified in the planning and public involvement phases of the project to satisfactorily address concerns regarding traffic, safety, access management, and construction; and
WHEREAS, Kimley-Horn and Associates, Inc. produced an additional work scope at the request of the County in the amount of $98,170, incorporating additional or expanded tasks necessary to complete preliminary plans and advance the project into later phases; and
WHEREAS, the City of Inver Grove Heights is cost participating for CP 26-60 and 26-68 following cost share policies within the Dakota County 2040 Transportation Plan (July 2021); and
WHEREAS, the City of Inver Grove Heights concurs with contract amendment request; and
WHEREAS, staff recommends the continuation of the preliminary engineering contract with Kimley-Horn and Associates, Inc.; and
WHEREAS, the project has incurred additional expenses related to public involvement outside of the design contract and additional future expenses in the later stages of design are expected.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Transportation Director to amend the contract with Kimley-Horn and Associates, Inc. in an amount not to exceed $604,670 to allow for continuation and completion of preliminary design for County Projects 26-60 and 26-68; and
BE IT FURTHER RESOLVED, That the 2025 Transportation Capital Improvement Program budget is hereby amended as follows:
Expense
Consulting Services For County Project 26-060 $ 79,290
Consulting Services For County Project 26-068 $ 7,000
Public Involvement Expenses $ 10,000
Total Expense $ 96,290
Revenue
CSAH $ 81,846
Local $ 14,444
Total Revenue $ 96,290
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PREVIOUS BOARD ACTION
24-153; 3/26/24
ATTACHMENTS
Attachment: Project Map
Attachment: Amendment Request
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Joe Morneau