DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Joint Powers Agreement With City Of Lakeville For City Utility Improvement Incorporation Into 2024 Preservation Projects On County State Aid Highway 5, 70, County Projects 5-57 And 70-24
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PURPOSE/ACTION REQUESTED
Authorize to execute a joint powers agreement (JPA) with the City of Lakeville (City) to establish roles, responsibilities, and cost share for the incorporation of City utility improvements as part of the County’s 2024 preservation activity occurring on County State Aid Highway (CSAH) 5 from CSAH 46 to CSAH 42, CP 5-57, and on CSAH 70 from the Scott County line to CSAH 5, CP 70-24.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with the 2024 preservation of paved highway surface and miscellaneous projects. The 2024 preservation work includes pavement mill and overlay of County roadways, replacement of pedestrian curb ramps at intersections to meet the requirements of the Americans with Disabilities Act, application of pavement markings, and necessary repairs to city utilities. As part of the County’s preservation process, coordination occurs with the city partners to determine if any utility improvements are necessary on the segments of roadways being improved that would be advantageous to include with the preservation work. Incorporating these improvements saves the stakeholders time and money and also reduces the burden on the traveling public as the traffic impacts are consolidated into one project versus multiple. These improvements often include repairs to the storm sewer, sanitary sewer, or water main facilities.
Coordination with the City of Lakeville resulted in their desire to include utility improvements with the bid packages for CP 5-57 and CP 70-24. In order to facilitate these improvements with the County’s 2024 preservation activity, a JPA is necessary to establish the roles, responsibilities, and cost share for the work. The City is responsible for 100 percent of costs associated with any water main or sanitary sewer work. For storm sewer work, the cost share is 80 percent County and 20 percent City in accordance with the terms and conditions of the current adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025412).
RECOMMENDATION
recommendation
Staff recommends authorization to enter a JPA with the City of Lakeville to formalize cost contributions and responsibilities for CP 5-57 and 70-24.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 Transportation Capital Improvement Program (CIP) Adopted Budget includes $7,710,000 for Paved Highway Surface preservation activity and $400,000 for Storm Sewer System Maintenance (Attachment: Financial Summary). Costs associated with the utility work will be split between the County and City of Lakeville in accordance with the Cost Share Policy and the adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025412). Sufficient funds are available to authorize to execute the JPA.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the 2024 Preservation of Paved Highway Surfaces; and
WHEREAS, included in the County’s preservation work is an opportunity for coordination with the city stakeholders to partner on any necessary utility repairs within the road segments being included; and
WHEREAS, the City of Lakeville desires to incorporate sanitary sewer, water main, or storm sewer repairs as part of County Projects 5-57 and 70-24; and
WHEREAS, County Project 5-57 is the mill and overlay of County State Aid Highway (CSAH) 5 from CSAH 46 to CSAH 42 in Lakeville; and
WHEREAS, County Project 70-24 is the mill and overlay of CSAH 70 from the Scott County Line to CSAH 5 in Lakeville; and
WHEREAS, a joint powers agreement (JPA) between the County and the City of Lakeville is necessary to outline roles, responsibilities, and cost participation; and
WHEREAS, the cost share for utility maintenance/improvements associated with storm sewer is 80 percent County and 20 percent City in accordance with the terms and conditions of the current adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025412); and
WHEREAS, the cost share for utility maintenance/improvements associated with water main and sanitary sewer is 100 percent City; and
WHEREAS, the 2024 Transportation Capital Improvement Program Adopted Budget includes sufficient funds to proceed with the 2024 Preservation of Paved Highway Surfaces, including the County’s cost share for storm sewer improvements.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a joint powers agreement between Dakota County and the City of Lakeville for utility repair work associated with County Projects 5-57 and 70-24 that are included in the 2024 Preservation of Paved Highway Surfaces.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
Attachment: Financial Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Jake Chapek