DEPARTMENT: Sheriff
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Summit Food Service For Food Service Costs In Dakota County Jail And Juvenile Services Center
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PURPOSE/ACTION REQUESTED
Authorize the Sheriff to execute a contract with Summit Food Service for food service to the Dakota County Jail and Juvenile Services Center.
SUMMARY
The Dakota County Sheriff is charged with operating a 263-bed jail facility, which includes providing food service for its inmates. To provide efficient services, the Sheriff has worked with Dakota County Community Corrections to coordinate the services with the Juvenile Services Center as well. The Sheriff currently contracts with Summit Food Service to provide these services.
In 2022, the Sheriff solicited Requests for Proposals (RFP) related to food service and received three responses. Based upon the results of the RFP, the Sheriff recommends extending the relationship with Summit Food Service through 2027 by executing a contract for the period January 1, 2023, through December 31, 2027. Summit Food Service has agreed to continue to provide these services at the following rates for 2023.
Jail Meals: Cost per meal for the inmates of the Dakota County Jail will follow the below table:
The meal matrix rates for years 2024-2027 have been identified and will be included in the contract.
Religious Meal: $4.50 per meal
Juvenile Meal: $4.00 per meal for residents of the Juvenile Services Center
Additional Fees: Extra compensation for juvenile meals
Daily delivery charge: $98.93 per day
Extra Juice: $14.289 per day
Snacks (two per day): $0.688 per resident per day, not to exceed 20 percent of the daily nutritional requirements
Extra Milk: $0.362 each
The total anticipated cost for required services during the proposed contract period of January 1, 2023, through December 31, 2027, based on the operational capacity of 249 inmates at the Dakota County Jail, and Juvenile Services Center needs is as follows:
2023 2024 2025 2026 2027
Jail $739,713 $813,602 $895,126 $939,842 $986,738
JSC $174,417 $191,859 $211,045 $221,597 $232,677
Total $914,130 $1,005,461 $1,106,171 $1,161,439 $1,219,415
The County is not required to pay for any minimum amount of services.
RECOMMENDATION
recommendation
Authorize the Sheriff to execute a contract with Summit Food Service for food service to the Dakota County Jail and the Juvenile Services Center for the period January 1, 2023, through December 31, 2027, based on the above fee structures.
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EXPLANATION OF FISCAL/FTE IMPACTS
The proposed table articulating cost for meals at the Dakota County Jail and Juvenile Services Center is based upon industry standards as well the desire to remove inmate labor from food services. The vendor highlighted a 58 percent increase in food costs due to inflation and a 38 percent increase in fuel costs and surcharges. The 2023 expenses for food service under this contract are included in the County Manager’s 2023 recommended Sheriff’s Office and Community Corrections budgets. The funding for contract years 2024 through 2027 will be identified during the 2024 budget process.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Sheriff’s Office distributed a Request for Proposal (RFP) in 2022 related to food services in the Dakota County Jail and Juvenile Service Center; and
WHEREAS, three vendors responded to the solicitation and proposals were evaluated by staff; and
WHEREAS, Summit Food Service has proven themselves to provide cost-effective services and the Sheriff recommends continuing this association by executing a contract for the period of January 1, 2023 through December 31, 2027; and
WHEREAS, Summit Food Service has agreed to continue providing these services to the Dakota County Jail and Juvenile Services Center for the period of January 1, 2023 through December 31, 2027; and
WHEREAS, Summit Food Service has agreed to the following fee structure for the period of January 1, 2023 through December 31, 2023; and
Jail Meals: Cost per meal for the inmates of the Dakota County Jail will follow the below table:
The meal matrix rates for years 2024-2027 have been identified and will be included in the contract.
Religious Meal: $4.50
Juvenile Meal: $4.00 per meal for residents of the Juvenile Services Center
Additional Fees: Extra compensation for juvenile meals
Daily delivery charge: $98.93 per day
Extra Juice: $14.289 per day
Snacks (two per day): $0.688 per resident per day, not to exceed 20 percent of the daily nutritional requirements
Extra Milk: $0.362 each
; and
WHEREAS, Summit Food Service has agreed to the following total anticipated cost for required services during the contract period of January 1, 2023, through December 31, 2027, based on the operational capacity of 249 inmates at the Dakota County Jail, and Juvenile Services Center needs:
2023 2024 2025 2026 2027
Jail $739,713 $813,602 $895,126 $939,842 $986,738
JSC $174,417 $191,859 $211,045 $221,597 $232,677
Total $914,130 $1,005,461 $1,106,171 $1,161,439 $1,219,415
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Sheriff is hereby authorized to execute a contract with Summit Food Service to provide food service to the Dakota County Jail and the Juvenile Services Center for the period of January 1, 2023 through December 31, 2027, based on the not to exceed totals above, subject to approval by the County Attorney’s Office as to form
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PREVIOUS BOARD ACTION
21-615; 12/14/21
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☒ Inform and Listen ☐ Discuss ☐ Involve ☐ N/A
CONTACT
Department Head: Joe Leko
Author: Joe Leko