DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Joint Powers Agreement With City Of West Saint Paul For City Utility Improvement Incorporation Into 2026 Preservation Projects On County State Aid Highway 73, County Projects 73-044 And 73-045
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PURPOSE/ACTION REQUESTED
Authorize the execution of a joint powers agreement (JPA) with the City of West Saint Paul to establish roles, responsibilities, and cost share for the incorporation of City of West Saint Paul utility improvements as part of the County’s 2026 preservation activity occurring on County State Aid Highway 73 from 980’ north of County State Aid Highway 14 to County State Aid Highway 8, County Project (CP) 73-044, and from County Road 4 to Annapolis Street East, County Project (CP) 73-045 (Attachment: Location Map).
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with the 2026 preservation of paved highway surface and miscellaneous projects. The 2026 preservation work includes pavement mill and overlay of County roadways, replacement of pedestrian curb ramps at intersections to meet the requirements of the Americans with Disabilities Act, application of pavement markings, and necessary repairs to city utilities. As part of the County’s preservation process, coordination occurs with the city partners to determine if any utility improvements are necessary on the segments of roadways being improved that would be advantageous to include with the preservation work. Incorporating these improvements saves the stakeholders time and money and reduces the burden on the traveling public as the traffic impacts are consolidated into one project versus multiple. These improvements often include repairs to the storm sewer, sanitary sewer, or water main facilities.
Coordination with the City of West Saint Paul resulted in their desire to include utility improvements with the bid package for CP 73-044 and CP 73-045. As seen in the Location Map attachment, CP 73-044 is on County State Aid Highway 73 from 980’ north of County State Aid Highway 14 to County State Aid Highway 8, and CP 73-045 is on County State Aid Highway 73 from County Road 4 to Annapolis Street East. In order to facilitate these improvements with the County’s 2026 preservation activity, a JPA is necessary to establish the roles, responsibilities, and cost share for the work. The City of West Saint Paul is responsible for 100 percent of the costs associated with any water main or sanitary sewer work. For storm sewer work, the cost share is 80 percent County and 20 percent City in accordance with the terms and conditions of the current adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025406).
RECOMMENDATION
recommendation
Staff recommends authorization to execute a JPA with the City of West Saint Paul to formalize cost contributions and responsibilities for CP 73-044 and CP 73-045.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Draft 2026-2030 Transportation Capital Improvement Program Budget includes $8,200,000 for Paved Highway Surface preservation activity and $400,000 for Storm Sewer System Maintenance. Costs associated with the utility work will be split between the County and City of West Saint Paul in accordance with the Cost Share Policy and the adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025406). Funds will not be expended until fiscal year 2026, after the 2026-2030 Transportation Capital Improvement Program is adopted by the County Board.
☐ None ☐ Current budget ☒ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the 2026 Preservation of Paved Highway Surfaces; and
WHEREAS, included in the County’s preservation work is an opportunity for coordination with city stakeholders to partner on any necessary utility repairs within the road segments being included; and
WHEREAS, the City of West Saint Paul desires to incorporate sanitary sewer, water main, or storm sewer repairs as part of County Projects 73-044 and 73-045; and
WHEREAS, County Project 73-044 is the mill and overlay of County State Aid Highway 73 from 980’ North of County State Aid Highway 14 to County State Aid Highway 8 in West Saint Paul; and
WHEREAS, County Project 73-045 is the mill and overlay of County State Aid Highway 73 from County Road 4 to Annapolis Street East in West Saint Paul; and
WHEREAS, a joint powers agreement between the County and the City of West Saint Paul is necessary to outline roles, responsibilities, and cost participation; and
WHEREAS, the cost share for utility maintenance/improvements associated with storm sewer is 80 percent County and 20 percent City of West Saint Paul in accordance with the terms and conditions of the current adopted Maintenance Agreement for Storm Sewer Systems (Dakota County Contract No. C0025406); and
WHEREAS, the cost share for utility maintenance/improvements associated with water main and sanitary sewer is 100 percent City of West Saint Paul; and
WHEREAS, the Draft 2026 Transportation Capital Improvement Program Budget includes sufficient funds to proceed with the 2026 Preservation of Paved Highway Surfaces, including the County’s cost share for storm sewer improvements.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a joint powers agreement between Dakota County and the City of West Saint Paul for utility repair work associated with County Projects 73-044 and 73-045, which are included in the 2026 Preservation of Paved Highway Surfaces.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech