DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Construction Contract For 2024 Preservation Of Paved Highway Surfaces Projects And Reallocate 2024 Transportation Capital Improvement Program Budget
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PURPOSE/ACTION REQUESTED
• Delegate authority to the Department Director for the award of a construction contract to the lowest responsive bidder for the 2024 Preservation Of Paved Highway Surfaces projects.
• Delegate authority to the Department Director to reallocate existing project budget from the adopted 2024 Transportation Capital Improvement (CIP) Budget to individual projects within the 2024 preservation package and accept local cost share.
SUMMARY
To promote a safe and efficient transportation system, Dakota County is proceeding with the 2024 Preservation of Paved Highway Surfaces projects (Attachment: Location Map). The 2024 preservation work includes pavement mill and overlay of County roadways, pavement reclamation of trails and a township road, application of pavement markings, and necessary repairs to city utilities. Construction is scheduled to begin in summer 2024 and be completed by late fall 2024.
To facilitate the start of construction in early summer 2024 and avoid delay, staff requests the delegation of authority to the Department Director to award the 2024 preservation package construction contract to the lowest responsible bidder, consistent with County Policies and provided sufficient funds are available for the contract. This would allow the construction advertisement, award, execution, and start of construction to follow a shorter schedule duration to meet the needs of the project. Any award not to the low bidder that requires a budget amendment or requires rejection of bids will be brought to the County Board for action. The construction bid package was advertised on April 25, 2024, and bid opening is scheduled to occur on May 28, 2024. Staff would pursue a construction contract after receiving delegated authority on June 6, 2024 assuming the bids meet the county policy.
To proceed with the construction contract, project budget from within the 2024 Transportation CIP set asides for Paved Highway Surface, Pedestrian and Bicycle Facilities, and Storm Sewer System Maintenance needs to be allocated to the specific projects that are contained within the 2024 preservation package. Additionally, city and township cost shares need to be accepted and applied to the project numbers, which have authorized Joint Powers Agreements. Staff is requesting administrative authority to reallocate these existing funds to the project numbers once the construction contract is awarded. If the construction bids require a budget amendment, staff will bring the contract to County Board for authorization.
RECOMMENDATION
recommendation
Staff requests delegating the authority to the Department Director to award the 2024 Preservation of Paved Highway Surfaces projects construction contract to the lowest responsible bidder, authority to reallocate existing project budget from the adopted 2024 Transportation CIP Budget to the individual projects for the 2024 Preservation of Paved Highway Surface projects, and the acceptance of city and township local cost shares.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 Transportation CIP Adopted Budget includes $7,710,000 for Paved Highway Surface projects, $1,100,000 for Pedestrian and Bicycle Facilities, and $400,000 for Storm Sewer Repair. The City of Lakeville, Vermillion Township, and the Minnesota Department of Transportation will reimburse the County for their share of project costs per approved agreements.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the 2024 Preservation of Paved Highway Surfaces projects; and
WHEREAS, the projects to be completed in 2024 include County Projects (CP) 4-20, 5-57, 11-31, 28-70, 50-36, 64-26, 70-24, and 98-49; and
WHEREAS, the preservation work is scheduled for construction in 2024; and
WHEREAS, the 2024 Transportation Capital Improvement Program (CIP) Adopted Budget includes funding for Pavement Preservation, Pedestrian and Bicycle Facilities, and Storm Sewer Repairs; and
WHEREAS, to allow for 2024 preservation construction to begin on schedule, staff is requesting the County Board authorize the Department Director to award the construction contract to the lowest responsible bidder, consistent with County Policies, provided the award does not require a budget amendment; and
WHEREAS, the 2024 Preservation of Paved Highway Surfaces construction contract was advertised for bids on April 25, 2024, and is scheduled for bid letting on May 28, 2024; and
WHEREAS, awarding construction contracts to the lowest responsible bidder is a regular consent action item brought forward to the Board; and
WHEREAS, staff is requesting authorization to reallocate the adopted 2024 Transportation CIP Budget from the Paved Highway Surface, Pedestrian and Bicycle Facilities, and Storm Sewer Repairs set-asides and allocate cost share from local partners to the individual project numbers contained within the 2024 Preservation of Paved Highway Surfaces.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners delegates authority to the Department Director to award the construction contract for 2024 Preservation Of Paved Highway Surface projects to the lowest responsible bidder, consistent with County Policies, provided sufficient funds are available for the project; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners delegates authority to the Department Director to allocate the 2024 Transportation Capital Improvement Program Budget preservation set-aside dollars and the cost share from local partners to the individual projects of the 2024 Preservation Of Paved Highway Surface, consistent with County Policies, provided sufficient funds are available for the projects.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech