DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract For Senior Project Manager To Lead Unified Communications Project
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services (EFIS) Director to execute a contract with On-Demand Services Group, Inc to purchase project management services to lead the Unified Communications Project.
SUMMARY
Dakota County Information Technology (IT) wishes to contract with a senior project manager to lead the Unified Communications Project. With the resignation of our current project manager, it is imperative to swiftly onboard an experienced individual to manage this project. This individual will be tasked with seamlessly transitioning into the role, ensuring continuity, and driving the project forward with their expertise.
Their responsibilities will encompass:
• Overseeing the project’s strategic direction
• Managing resources effectively
• Maintaining stakeholder communication
This person will also be working closely with our vendor to ensure that the Unified Communications Project remains on schedule. They will establish clear milestones, foster open communication channels, work collaboratively with the vendor, customers, and team members to address potential delays and implement corrective measures to maintain project integrity and maintain the project schedule and budget.
The total cost of this contract is $175,000 covering the period of March 27, 2024 to December 31, 2024.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services (EFIS) Director to execute a contract with On-Demand Services Group, Inc. This contract will provide for additional project management services. The contact total will not exceed $175,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient budget is available in the Information Technology contractor budget to cover the $175,000 cost of this contract. No budget amendment is requested.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County has a need for senior project management services to lead the Unified Communication Project, controlling all that has to be done from Dakota County’s point of view; and
WHEREAS, professional services are required to ensure the successful implementation of the Unified Communications Project due to the resignation of the Senior Project Manager currently managing the project; and
WHEREAS, On-Demand Services Group, Inc, has the means to provide the required senior project management services that best meets the County’s needs; and
WHEREAS, the Information Technology department has a consulting budget available in 2024 to fund the professional services contract from March 27, 2024 to December 31, 2024, totaling $175,000.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Enterprise Finance and Information Services (EFIS) Director to execute a contract with On-Demand Services Group, Inc, in the amount not to exceed $175,000 for senior project management, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Sherry Falb-Joslin