DEPARTMENT: Office Of Risk Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Motorola Solutions To Provide Post-Warranty Support Services For Dakota County 800 MHz Subsystem
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Motorola Solutions to provide post-warranty support services for the Dakota County 800 MHz Radio Subsystem.
SUMMARY
Dakota County currently contracts with Motorola Solutions for post-warranty support of the Dakota County 800 MHz radio subsystem. Motorola Solutions continues to provide post-warranty support services to the County radio subsystem and has since 2008. Pricing is based on the current Minnesota State contract for post-warranty support.
Motorola Solutions has provided satisfactory post-warranty support services pursuant to its current contract. These services include:
1) 24-hour per-day subsystem network monitoring of the ten radio sites and 160 base radios in the Dakota County 800 MHz subsystem. This service is conducted through a centralized remote monitoring command center that detects and allows remote troubleshooting of potential radio system service interruptions.
2) Technician dispatching service alerts. This service alerts both Motorola and County staff in the event of a system failure that needs attention by field staff.
3) On-site infrastructure response to system failures. This service provides for on-call Motorola technical staff, located in the metro area, to respond on a 24-hour per-day/seven day per week basis to service interruptions to troubleshoot and correct. Technical staff respond to calls for service within a few hours, depending on staff location and availability.
4) Annual preventive maintenance. This service provides for an annual site visit, evaluation of system components, and retuning of radio equipment if necessary to enhance system performance and reliability.
The contract covers all ten radio sites that make up the Dakota County 800 MHz Subsystem, and the contract term is from January 1, 2026, through December 31, 2028, at a total cost of $534,542. This represents an annual price increase of approximately 7% the first year, and 12.5% each of the two following years. The service agreement and statement of work document along with the 2021-2028 Motorola Contract Cost graph are attached.
RECOMMENDATION
recommendation
Staff recommends the Board authorize the Deputy County Manager to execute a contract with Motorola Solutions to provide post-warranty support services for the Dakota County 800 MHz Subsystem.
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EXPLANATION OF FISCAL/FTE IMPACTS
The contract total for 36 months is $534,542 and will be paid in annual installments. Revenue from 800 MHz radio subscriber fees, paid by participating cities, offset the related operating expenses. In addition, approximately 14%, of the subscriber fees are a General Fund expense as part of the Sheriff’s Office budget. This cost is funded by levy. The costs associated with this contract and subscriber fee revenues are included in the 2026 Adopted Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Motorola Solutions currently provides post-warranty support for the Dakota County 800 MHz Radio Subsystem; and
WHEREAS, County staff have negotiated a new contract and terms with Motorola Solutions; and
WHEREAS, Motorola Solutions will provide the post-warranty support services at approximately 7% increase the first year, and 12.5% each of the two following years, as compared to the current contract with the execution of a five-year agreement; and
WHEREAS, costs for services under the contract are based on the current state contract for post-warranty support.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract with Motorola Solutions for post-warranty support of the Dakota County 800 MHz Radio Subsystem, in an amount not to exceed $534,542 for the period January 1, 2026, through December 31, 2028, subject to approval of the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-544; 11/03/20
ATTACHMENTS
Attachment: Service Agreement and SOW
Attachment: Annual Contract Cost
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Jenny Groskopf
Author: Kelly Miller