DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Direct Purchase Of Steel From Millerbernd Manufacturing Company, For County State Aid Highway 42 (150th Street W) Signal Replacements At Garrett Avenue And Pilot Knob Road (County State Aid Highway 31), And Garrett Avenue Roadway Improvements In City Of Apple Valley, County Project 42-177
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PURPOSE/ACTION REQUESTED
Authorize the Transportation Director, or their designee, to execute a contract with Millerbernd, LLC, for traffic signals steel for County State Aid Highway (CSAH) 42 (150th Street W) signal replacements at Garrett Avenue and Pilot Knob Road (CSAH 31), and the Garrett Ave roadway improvements in the City of Apple Valley, County Project (CP) 42-177.
SUMMARY
To provide a safe and efficient transportation system, the County is proceeding with CP 42-177 in partnership with the City of Apple Valley. CP 42-177 consists of signal replacements on CSAH 42 (150th Street W) at Garrett Avenue, a City street, and at CSAH 31 (Pilot Knob Road), and Garrett Avenue roadway improvements for construction beginning in Spring 2026 (Attachments: Project Location Map & Millerbernd Manufacturing Company Steel Quote).
Direct Purchase of Signal Steel
Dakota County is proposing the direct purchase of steel traffic signal materials for CP 42-177, through the State Cooperative Purchasing Venture. This approach allows the County to secure long-lead materials ahead of construction, reducing the risk of delays. County staff anticipates awarding the construction contract in April 2026. With current steel lead times of 14 to 16 weeks, direct procurement would help the planned construction schedule during the early 2026 construction season.
To facilitate this, staff requested a quote from Millerbernd Manufacturing Company. On November 20, Millerbernd provided a quote of $228,245 for the required steel materials (Attachment: Millerbernd Quote). This strategy provides greater control over the ordering timeline and significantly reduces the risk of late material delivery impacting the construction schedule.
RECOMMENDATION
recommendation
Staff recommends authorizing execution of a contract with Millerbernd Manufacturing Company for the procurement of signal steel in the amount of $228,245.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Adopted Transportation Capital Improvement Program (CIP) includes $3,752,682 for CP 42-177, which covers signal system and turn lane modifications at CSAH 42 and Garrett Avenue. This budget supports engineering, construction, and right-of-way acquisition. Funding for signal steel procurement in the amount of $228,245 is available within the current budget. The project is funded through a combination of County State Aid Highway (CSAH) funds, City contributions, and County funds, with no additional FTE impacts anticipated. County staff will continue to manage procurement and project delivery.
CP 42-177
|
Funding Source |
Total Budget |
Available Budget |
|
City of Apple Valley |
$1,092,682 |
$1,092,682 |
|
CSAH |
$2,600,000 |
$2,457,197 |
|
Transportation Fund Balance |
$60,000 |
$0 |
|
Total |
$3,752,682 |
$3,549,879 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County is partnering with the City of Apple Valley on CP 42-177, which is a preliminary and final design project to develop plans and associated services for signal replacements on County State Aid Highway (CSAH) 42 (150th Street W) at Garrett Avenue, a City street, and at CSAH 31 (Pilot Knob Road), and Garrett Avenue roadway improvements for construction beginning in Spring 2026; and
WHEREAS, Dakota County is the lead agency for CP 42-177 to pre-order necessary steel for the two signal systems for construction to begin in the spring of 2026; and
WHEREAS, to reduce the risk of construction delays due to long lead times for steel signal materials, Dakota County proposes to directly procure the steel components in advance of the construction contract award; and
WHEREAS, current steel lead times are estimated at 14 to 16 weeks, and direct procurement is expected to save two to three months on the project schedule, helping ensure completion during the 2026 construction season; and
WHEREAS, Dakota County staff requested a quote from Millerbernd Manufacturing Company, LLC, for direct procurement through the State Cooperative Purchasing Venture; and
WHEREAS, on November 20, 2025, Millerbernd Manufacturing Company, LLC, provided a quote of $228,245 for the required steel signal materials; and
WHEREAS, funding for this procurement is available within the current project budget for CP 42-177, which includes $3,752,682 in previously approved Transportation Capital Improvement Program (CIP) funds from City, County, and CSAH funds.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Transportation Director, or their designee, to execute a contract with Millerbernd Manufacturing Company, LLC, for the direct purchase of traffic signal steel in the amount of $228,245 for County Project 42-177.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Project Location Map
Attachment: Millerbernd Manufacturing Company’s Steel Quote
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Saeed Kanwar