DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Tlalli Collaborative LLC For The Parks, Greenways, And Natural Systems 2050 Vision Plan
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract with Tlalli Collaborative LLC (TLAL-LI), for the Parks, Greenways, and Natural Systems 2050 Vision Plan.
SUMMARY
In 2024, Dakota County Parks Department will be updating the current 2030 Parks System Plan vision and goals and integrating the vision and goals from the Land Conservation Plan into an updated Parks, Greenways, and Natural Systems 2050 Vision Plan (2050 Vision). The result will be a forward-looking 2050 strategic vision and supporting goals that will set the policy foundation for parks, greenways, land protection, visitor services, natural resource restoration, and cultural landscape preservation in Dakota County for the coming years. The 2050 Vision will also address the Parks Department’s role in critical issues such as climate, equity, public health, safety, and well-being. The 2050 Vision will set the stage for the Parks Visitor Services Plan (VSP) and Natural Resources Management System Plan (NRMSP) operational plan updates in 2025.
The 2050 Vision effort will be completed in 2024 and include extensive engagement with the County Board.
Dakota County’s request for proposals received five responses on April 2, 2024, which included firms with park and trail planning, natural resource management, parks system funding, community engagement, and interpretation expertise:
Firm Base Proposal
Amherst H. Wilder Foundation (Wilder Research) $148,273*
Hoisington Koegler Group Inc. (HKGi) $218,000**
Mend Collaborative Inc. (Mend) $227,921
Kimley Horn and Associates, Inc. (Kimley Horn) $229,405**
Tlalli Collaborative LLC (TLAL-LI) $229,967**
*Wilder Research proposal only included community engagement elements of the project
** HKGi, Kimley Horn, and TLAL-LI provided optional value-added services above the base proposal for consideration.
The teams with the three top ranking proposals, HKGi, Kimley Horn, TLAL-LI, were interviewed on Friday, April 12, 2024. After interviews, the TLAL-LI proposal was ranked the highest proposal by the staff selection committee based on innovative approach, team qualifications, and experience. TLAL-LI offered a number of optional services above their base proposal for consideration, including more extensive tribal engagement for an additional fee of $4,500. (Attachment: Consultant Evaluation Summary) includes details about the selection process.
RECOMMENDATION
recommendation
Staff recommends selection of TLAL-LI for the Parks, Greenways, and Natural Systems 2050 Vision Plan. Staff recommends adding the proposed optional service of increased tribal engagement to the base scope and fee for an additional $4,500.
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EXPLANATION OF FISCAL/FTE IMPACTS
The contract will be based on a not-to-exceed amount of $234,467. The Adopted 2024 Parks Capital Improvement Program Budget includes $300,000 for the planning effort (Attachment: Financial Summary).
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Dakota County Parks System Plan was last updated in 2008; and
WHEREAS, an updated strategic vision plan is needed to set the policy foundation for parks, greenways, land protection, visitor services, natural resource restoration, and cultural landscape preservation in Dakota County for the coming years as well as to address the Parks Department’s role in critical issues such as climate, equity, public health, safety, and well-being; and
WHEREAS, the Parks, Greenways, and Natural Systems 2050 Vision Plan will occur in 2024; and
WHEREAS, Dakota County’s request for proposals received five responses; and
WHEREAS, the Hoisington Koegler Group Inc., Kimley Horn and Associates, Inc., and
Tlalli Collaborative LLC, teams were interviewed; and
WHEREAS, after interviews, the Tlalli Collaborative LLC proposal was ranked the highest proposal by the staff selection committee based on innovative approach, team qualifications, community engagement, and experience in preparing strategic parks vision plans; and
WHEREAS, Tlalli Collaborative LLC offered a number of optional services above their base proposal for consideration; and
WHEREAS, staff recommends selection of Tlalli Collaborative LLC for the Parks, Greenways, and Natural Systems 2050 Vision Plan; and
WHEREAS, Staff recommends adding the proposed optional service of increased tribal engagement to the base scope and fee for an additional $4,500, for a total contract amount of $234,467; and
WHEREAS, the 2024 Adopted Parks Capital Improvement Program Budget includes $300,000 for the planning effort.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a contract with Tlalli Collaborative LLC to develop a Parks, Greenways, and Natural Systems 2050 Vision Plan, in an amount not to exceed $234,467, including reimbursable expenses, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Consultant Selection Summary
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☒ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Lil Leatham