DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With UrbanEdge Solutions & Supply LLC, And Amend 2025 Transportation Capital Improvement Program Adopted Budget For County State Aid Highway 73 Retaining Wall Replacement In City Of West St. Paul, County Project CP 73-041
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PURPOSE/ACTION REQUESTED
• Authorize to award and execute contract with UrbanEdge Solutions & Supply LLC, to provide general contractor services for County State Aid Highway (CSAH) 73 Retaining Wall Construction and Future Trail Grading, County Project (CP) 73-041 in West St. Paul.
• Authorize to amend the 2025 Transportation Capital Improvement Program (CIP) Adopted Budget for the construction of County State Aid Highway (CSAH) 73 Retaining Wall Construction and Future Trail Grading, County Project (CP) 73-041 in West St. Paul.
SUMMARY
To promote a safe and efficient transportation system, Dakota County is proceeding with CP 73-041 to replace an existing retaining wall along County State Aid Highway 73 (Attachment: Project Location Map). County Project 73-041 includes the removal of three existing timber retaining walls that are currently in disrepair and replacing them with new modular block retaining walls or a flatter grade with no replacement retaining wall. In addition to the wall construction, extensions and improvements will be made to existing drainage infrastructure to accommodate the proposed grading.
The existing timber retaining walls are along the east edge of the Southview Country Club and Golf Course property. During public engagement with the superintendent of the golf course, it was identified that the wall replacement project was an opportunity for the golf course to beautify its property while the County acquired the full desired roadway easement as identified on the Dakota County Plat Needs Map. This also provides the County the opportunity to construct the new retaining walls at an offset from the roadway sufficient to construct a trail in the future. The future trail is identified in the 2040 Transportation Plan under County Highway Trail Gap Implementation.
A permanent easement has been acquired on the Golf Course Property for the location of the new retaining walls with a wider boulevard for a future trail. A temporary easement has been acquired on the Golf Course property for the space to construct the retaining walls, including grading and drainage improvements.
Tree removal was performed by a contractor hired by the County in March of 2025 to make space for the construction of the retaining walls and future trail grading. This was done to avoid impacting the endangered long-eared bats during the summer nesting months. The Golf Course has a strong interest in the retaining wall project being completed in 2025, so they can plant new trees and complete landscaping improvements.
Design documents were prepared by internal design staff. Dakota County advertised a Request for Bids on July 1, 2025. On July 28, 2025, six qualified bids were received as follows:
Bidder Total Amount
UrbanEdge Solutions & Supply LLC $824,727.45
Sunram Construction, Inc. $937,644.50
Max Steininger, Inc. $1,112,211.89
Urban Companies $1,167,458.00
McLafferty Contracting Group, LLC $1,203,865.25
JL Theis, Inc. $1,316,892.19
Staff has reviewed the bids and determined that UrbanEdge Solutions & Supply LLC, has submitted the lowest responsive and responsible bid of $824,727.45. The lowest bid is approximately 6.1 percent lower than the engineer’s estimate of $874,791.00 for CP 73-041.
An amendment is requested to the 2025 CIP Adopted Budget to add budget for CP 73-041 that reflects the project needs. This project was not included in the 2025 CIP Adopted Budget because the failing condition of the existing timber retaining walls had not yet been identified. The current condition of the walls gives cause to complete the construction of the new walls in 2025. Retaining wall maintenance is identified under Goal 2: Preservation of the Existing System in the Dakota County 2040 Transportation Plan, for which a preservation set-aside has been created. CP 73-041 will utilize the remaining funds from the set-aside and requires additional funding.
RECOMMENDATION
recommendation
Staff recommends awarding construction bid to UrbanEdge Solutions & Supply LLC and amending the 2025 CIP budget for CP 73-041.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Transportation Capital Improvement Program Adopted Budget includes a total budget of $330,000 for retaining wall maintenance which has all been allocated to CP 73-041. The remaining project budget is $269,560.74 after project expenses. A budget amendment of $560,166.71 is needed to fund the construction contract for CP 73-041 which includes $5,000 for administrative costs. The budget amendment will use CSAH funds.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County is proposing to improve County State Aid Highway 73, County Project (CP) 73-041; and
WHEREAS, CP 73-041 will improve safety by replacing the timber retaining walls along the Southview Country Club property in the city of West St. Paul; and
WHEREAS, Dakota County is the lead agency for CP 73-041; and
WHEREAS, Dakota County has completed the right of way acquisition necessary in 2025 for construction to begin in the summer of 2025; and
WHEREAS, six competitive bids were received for CP 73-041 on July 28, 2025; and
WHEREAS, UrbanEdge Solutions & Supply LLC, submitted the low bid of $824,727.45 for CP 73-041; and
WHEREAS, staff has reviewed the qualifications of the bidder and recommends award in
an amount not to exceed $824,727.45; and
WHEREAS, the 2025 Transportation Capital Improvement Program Budget does not include sufficient funds for CP 73-041 construction; and
WHEREAS, staff recommends amending the 2025 Transportation Capital Improvement Program budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes its Transportation Director to execute a contract with UrbanEdge Solutions & Supply LLC in an amount not to exceed $824,727.45 for CP 73-041, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the 2025 Transportation Capital Improvement Program Budget is hereby amended as follows:
Expense
CP 73-041 $560,166.71
Total Expense $560,166.71
Revenue
CP 73-041 - CSAH $560,166.71
Total Revenue $560,166.71
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PREVIOUS BOARD ACTION
25-129; 3/11/25
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech