DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Second Contract Amendment With Sambatek LLC, For Construction Administration For Mississippi River Greenway Rosemount East In City Of Rosemount, County Project P00109
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PURPOSE/ACTION REQUESTED
Authorize a second amendment to the Sambatek LLC contract (DCA21137) for additional construction administration, testing, inspection, and as-built services for County Project (CP) P00109.
SUMMARY
To provide a safe and efficient greenway system, Dakota County is proceeding with the Mississippi River Greenway (MRG) Rosemount East segment. The project includes the construction of 2.4 miles of shared-use trail to complete the last remaining segment of the national MRG within Dakota County. The final design includes a 10-foot shared-use trail, a grade-separated underpass, a barrier-separated trail adjacent to Pine Bend Trail road, two at-grade railroad crossings, and roadway improvements from Trunk Highway 55 to the eastern trail entrance of Spring Lake Park. The County is the lead agency with construction occurring in 2024.
Mississippi River Greenway: Construction Administration Services
The number of construction projects in 2024 was greater than the number of available staff to manage and inspect the projects. In order to facilitate the construction of the project, the County sought the expertise of Sambatek to manage and inspect the construction so the project could be substantially completed in 2024. With Contract DCA21137, Sambatek provided the construction administration expertise and coordinated closely with the City of Rosemount, County staff, and Eureka Construction and their subcontractors during the 2024 construction season.
Amendment number one accounted for the required full-time site observation and post-construction documents and as-builts, but recent unanticipated construction work related to barrier wall modifications, Mosaic Industries gate installation, and gas and electric utility coordination has led to overruns in staking services and contract management tasks. Construction observation, post-construction documents, and as-builts tasks remain to close out the project in 2025. To ensure this expertise is carried through the end of construction, the County requested Sambatek to provide a scope for completing the construction administration, inspection, testing, and as-built work.
Associated Fees/Expenses: $58,445
The total amendment for construction administration services totals $58,445, bringing the amended contract total to $669,052.97. The construction administration services fee is 7.4 percent of the total construction costs which is $9,021,000, and under the 8 -10 percent industry standards. A more detailed description of all tasks associated with the negotiated scope increase is provided by Sambatek (Attachment: Amendment Memorandum).
RECOMMENDATION
recommendation
Staff recommends executing a contract amendment with Sambatek for additional construction administration services in the amount of $58,445, increasing the total amount to $669,052.97 for CP P00109.
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EXPLANATION OF FISCAL/FTE IMPACTS
There is currently $12,446,981 allocated within the Parks Capital Improvement Program for MRG Rosemount East, P00109. Successful completion of this project relies upon $6,100,000 of Federal Lands Access Program, Transportation Alternatives and Rebuilding American Infrastructure with Sustainability and Equity federal funds, as well as $1,878,912 of MnDOT Infrastructure Investment and Jobs Act match funds, and $600,000 of National Park Service grant funds. Sufficient funds exist to amend the consultant contract with allocated Parks funds.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Mississippi River Greenway (MRG) Rosemount East segment is the last remaining segment of the regional trail to be secured, designed, and constructed in order to connect the national MRG from Hastings to South St. Paul; and
WHEREAS, the MRG Rosemount East project includes the construction of 2.4 miles of trail from its connection with MRG Rosemount West to Spring Lake Park Reserve; and
WHEREAS, Dakota County is the lead agency for MRG Rosemount East, P00109, with construction scheduled to begin at the start of the 2024 construction season; and
WHEREAS, the 2024 construction workload was greater than the number of available County staff for construction management; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of a contract with Sambatek LLC on December 19, 2023, to provide construction management, inspection, surveying, and material testing for P00109; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of contract amendment one with Sambatek LLC on December 17, 2024; and
WHEREAS, the 2025 Parks Capital Improvement Program Budget includes sufficient funding to accommodate the budget amendment necessary; and
WHEREAS, staff recommends amending contract number DCA21137 with Sambatek LLC to include additional construction management, testing, survey, as-built, and inspection services.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Physical Development Director to amend the contract with Sambatek LLC to perform construction management, testing, survey, and inspection services for County Project P00109 in an amount not to exceed $58,445, resulting in a total amended contract amount not to exceed $669,052.97, including reimbursable items, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
23-596; 12/19/23
23-599; 12/19/23
24-628; 12/17/24
ATTACHMENTS
Attachment: Project Location Map
Attachment: Amendment Memorandum
BOARD GOALS
☒ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Tony Wotzka