DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With Waste Management Of Minnesota, Inc., For Resource Management Services At County Buildings, Parks Facilities, And Residential Organics Drop-Off Locations
end
PURPOSE/ACTION REQUESTED
Authorize execution of a contract amendment for resource management services to collect and properly manage organics, recycling, and trash from County buildings, park facilities, and identified residential organics drop-off locations.
SUMMARY
Dakota County currently contracts with Waste Management for resource management services at County buildings, including service centers, libraries, detention facilities, transportation buildings, park facilities, and some residential organics drop-off locations (e.g., Thompson Park, Holland Lake).
The contract with Waste Management was executed in late 2019 for a 3-year period ending December 31, 2022. Due to several factors listed below, a contract amendment is necessary to account for increased costs over this contract period. Extending the contract by one additional month moves the transition of vendors away from the holidays. These are summarized as follows:
Extended the contract term from December 31, 2022, to January 31, 2023 $ 15,000
Dumpster overages, contamination fees, on-call services $ 20,000
Additional dumpster fees at Northern Service Center $ 18,000
Thompson County Park increased service level needs $ 2,700
Lake Byllesby Park increased service level needs $ 13,000
New Organics collection at Hastings Highway Shop drop site $ 6,100
Increased Organics collection at Holland Lake drop site $ 2,900
New service at SMART Center $ 6,000
Contingency for additional services and fees through January 31, 2023 $ 20,000
Total $103,700
The original contract with Waste Management was signed for $438,893 and was administratively amended in September 2021 in the amount of $43,889 for a revised total of $482,782. The proposed second amendment to the contract in the amount of $59,811 requires County Board approval and will bring the amended contract maximum to a total of $542,593 over the 37-month term.
RECOMMENDATION
recommendation
Staff recommends executing a contract amendment with Waste Management for resource management services through January 31, 2023, for a maximum amount of $542,593.
end
EXPLANATION OF FISCAL/FTE IMPACTS
Total contract costs for resource management services are included in the Adopted 2022 Facilities Management Operating Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County currently contracts with Waste Management for resource management services at County buildings, including service centers, libraries, detention facilities, transportation buildings, park facilities, and some residential organics drop-off locations (e.g., Thompson Park, Holland Lake); and
WHEREAS, the contract with Waste Management was executed in late 2019 for a 3-year period ending December 31, 2022; and
WHEREAS, due to several factors, including; extending the contract term by one month, dumpster overages and fees, additional service levels due to residential organics drop sites, increased demand for services in parks, the addition of the SMART Center, among others, a contract amendment is necessary to account for increased costs over this contract period; and
WHEREAS, the original contract with Waste Management was signed for $438,893 and was administratively amended in September 2021 in the amount of $43,889 for a revised total of $482,782; and
WHEREAS, the proposed second amendment to the contract in the amount of $59,811 requires County Board approval and will bring the amended contract maximum to a total of $542,593 over the 37-month term; and
WHEREAS, staff recommends executing a contract amendment with Waste Management for resource management services from through January 31, 2023, for a maximum amount of $542,593; and
WHEREAS, funds are included in the Facilities Management Adopted Budget for 2022 expenses.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract amendment with Waste Management of Minnesota, Inc., for resource management services through January 31, 2023, in an amount not to exceed $542,593 for the total contract, subject to the approval of the County Attorney’s Office as to form.
end
PREVIOUS BOARD ACTION
19-796; 10/29/19
ATTACHMENTS
None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Michael Lexvold