DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment One With KLJ Engineering LLC, For Survey And Right Of Way Mapping Services, For Veterans Memorial Greenway, County Project P00147
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PURPOSE/ACTION REQUESTED
Authorize a contract amendment to the KLJ Engineering LLC contract (C0034164) for additional right of way mapping services for County Project (CP) P00147.
SUMMARY
To provide a safe and efficient greenway system, Dakota County is proceeding with the Veterans Memorial Greenway (VMG) Phase II and Phase III segments. Phase II includes the construction of about two miles of shared-use trail. The final design includes a 10’ shared-use trail, bridge over State Trunk Highway 3, earthwork and elements of the basic and enhanced memorial nodes, greenway wayfinding, and a new trailhead parking lot off Dodd Road. The VMG Phase II project is scheduled to start construction in 2025. Phase III includes the design and construction of roughly two miles of shard-use trail beginning at Rich Valley Park and ending with a connection to the Mississippi River Greenway (Attachment: Location Map).
KLJ Engineering has been coordinating with the preliminary and final design engineering contract by providing right of way mapping services including mapping the corridor, providing parcel sketches, title research, survey staking and other similar tasks since 2021.
Veterans Memorial Greenway: Survey and Right of Way Mapping Services
The survey and right of way mapping needs for the project were greater than the number of available staff to manage and provide the needed services for the project internally in 2021. In order to facilitate the design, right of way, and acquisition of right of way for the project, the County sought the expertise of KLJ Engineering LLC to manage and lead the right of way mapping and survey work so the project could proceed as scheduled to meet external funding deadlines. With Contract C0034164, KLJ Engineering LLC provided the survey and right of way mapping expertise and coordinated closely with the design consultant SEH Inc., the cities of Eagan and Inver Grove Heights, and County staff. Additional survey and right of way mapping services are required to close out Phase II and required for Phase III. To ensure this expertise is carried through the end of design, the County requested KLJ Engineering LLC to provide a scope for completing the survey and right of way mapping services work through Phase III.
Associated Fees/Expenses: $13,272.70
The total amendment for construction administration services totals $16,590.88, which includes a twenty-five percent contingency, bringing the amended contract total to $180,244.88, which represents an increase of nine percent of the total right of way mapping services. A more detailed description of all tasks associated with the negotiated scope increase is provided by KLJ Engineering LLC (Attachment: Amendment Memorandum).
RECOMMENDATION
recommendation
Staff recommends executing a contract amendment with KLJ Engineering LLC in the amount of $16,590.88, which includes a twenty-five percent contingency, increasing the total amount to $180,244.88 for CP P00147.
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EXPLANATION OF FISCAL/FTE IMPACTS
The adopted 2024 Parks Capital Improvement Program Budget includes a budget for design and construction of $27,825,491 including state and federal funds in the amount of $14,995,000 and County funds of $12,830,491. The total fee associated with this amendment is $16,590.88. Sufficient funds are available to amend the consultant contract.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient greenway system, Dakota County is proceeding with the Veterans Memorial Greenway County Project (P00147); and-
WHEREAS, County Project P00147 will entail the design and construction of about five miles of shared use trail, in Eagan and Inver Grove Heights; and
WHEREAS, Dakota County is the lead agency for the Project; and
WHEREAS, construction of the first segment of the Veterans Memorial Greenway began in April 2024; and
WHEREAS, construction of the second segment of the Veterans Memorial Greenway is proposed in 2025, and final engineering of Phase III is proposed for 2025; and
WHEREAS, the Dakota County Board of Commissioners approved the execution of a contract with KLJ Engineering LLC on June 9, 2021, to provide survey and right of way mapping services for P00109; and
WHEREAS, the 2024-2028 Parks Capital Improvement Program Budget includes sufficient funding to accommodate the budget amendment necessary; and
WHEREAS, staff recommends amending contract number C0034164 with KLJ Engineering LLC, to include additional survey and right of way mapping services.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Physical Development Director to amend the contract with KLJ Engineering LLC to perform additional survey and right of way mapping services for County Project P00109, in an amount not to exceed $16,590.88, resulting in a total amended contract amount not to exceed $180,244.88, including reimbursable items, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
21-292; 6/8/21
ATTACHMENTS
Attachment: Project Location Map
Attachment: Amendment Memorandum
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Tony Wotzka