DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Kraft Mechanical, LLC. To Provide General Contractor Services For Law Enforcement Center Water Heater Replacements Project And Authorization To Amend 2022 Buildings Capital Improvement Program
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PURPOSE/ACTION REQUESTED
Authorize award and execution of a contract with Kraft Mechanical, LLC. to provide general contractor services for the Law Enforcement Center (LEC) Water Heater Replacements project.
Authorize a budget amendment to the 2022 Buildings Capital Improvement Program (CIP) to support increased scope.
SUMMARY
The original water heaters were installed in 2007 and have reached the end of their useful life. These water heaters not only provide direct domestic water for the showers in the jail but also supply all the hot water to the laundry equipment.
This project is included on the list of projects that were approved by the County Board by Resolution No. 22-101 (March 8, 2022), to authorize award of design and construction to accomplish 2022 Buildings Capital Improvement projects. However, the scope of the project changed from the simple one-for-one replacement of the two existing water heaters to adding water storage which should increase the life of this critical system. The additional piping and water storage increase the construction cost, and a budget amendment is necessary for this project.
Base Bid A includes quantity three 400 MBH water heaters with water storage. Base Bid B includes quantity two 800 MBH water heaters with water storage.
A public bid was advertised on October 28, 2022. Three bids were received and opened on November 22, 2022. The bids received are as follows:
Bidder Base Bid A Amount Base Bid B Amount
Kraft Mechanical, LLC. $277,000 $365,000
Modern Piping $279,900 $357,300
Morcon Construction $352,074 $420,745
Staff and Wold Architects and Engineers, the project design firm, recommend Base Bid A as the best value.
Staff and Wold Architects and Engineers, the project design firm, reviewed the bidder qualifications and found that Kraft Mechanical, LLC. has submitted the lowest responsive and responsible bid.
RECOMMENDATION
recommendation
Staff recommends the Base Bid A for the LEC Water Heater Replacement project be awarded to Kraft Mechanical, LLC. in an amount not to exceed $277,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2022 Building CIP Adopted Budget for the Project includes a total project budget of $100,000 (see Attachment: Financial Summary). A budget amendment is needed to move funding from the Prior Project Savings project to the LEC Water Heater Replacements project in order to account for the increased scope and construction costs of the water heaters replacement.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2022 Building Capital Improvement Program (CIP) Adopted Budget authorized the Law Enforcement Center (LEC) Water Heater Replacements project; and
WHEREAS, bid documents and specifications were prepared by Wold Architects and Engineers and advertised on October 28, 2022; and
WHEREAS, three competitive bids were received on November 22, 2022; and
WHEREAS, Kraft Mechanical, LLC. has submitted a bid of $277,000 for Base Bid A; and
WHEREAS, staff and Wold Architects and Engineers reviewed the qualifications of the bidder and recommend award to Kraft Mechanical, LLC. as the lowest responsive and responsible bidder, in an amount not to exceed $277,000, for the LEC Water Heater Replacements project; and
WHEREAS, funding for the project is within the amended 2022 Building CIP Adopted Budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Kraft Mechanical, LLC., 2415 Ventura Drive, Suite 100, Woodbury MN 55125 in an amount not to exceed $277,000, for the Law Enforcement Center Water Heater Replacements project, subject to approval by the County Attorney’s office as to form; and
BE IT FURTHER RESOLVED, That the 2022 Buildings Capital Improvement Program budget is hereby amended as follows:
Expense
Prior Project Savings (B70092) ($200,000)
Law Enforcement Center Water Heater Replacements Project (B20040) $200,000
Total Expense $0
Revenue
Prior Project Savings (B70092) ($200,000)
Law Enforcement Center Water Heater Replacements Project (B20040) $200,000
Total Revenue $0
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PREVIOUS BOARD ACTION
22-101; 3/8/22
ATTACHMENTS
Attachment: Financial Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Joe Lexa