DEPARTMENT: Facilities Management
FILE TYPE: Regular Action
TITLE
title
Authorization To Execute Contracts With Perdomos Cleaning LLC, Triangle Services, Inc., And Kimbal Services Corporation, For Housekeeping Services At County Buildings
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PURPOSE/ACTION REQUESTED
Authorize execution of housekeeping contracts for the following building regions:
East Detention Facilities: Law Enforcement Center, Juvenile Center
East Office Spaces: Administration Center, Judicial Center, Hastings Highway Shop
East: Pleasant Hill Library
North: Northern Service Center, Crisis and Recovery Center
Northern Region: Wentworth Library, Inver Glen Library, Wescott Library, SMART Center, Lawshe Historical Museum, Kaposia Library, Lebanon Hills Visitor Center and Rental Pod, Lebanon Hills Maintenance Facility and Head House
West: Western Service Center, Galaxie Library
South and West Region: Burnhaven Library/Burnsville License Center, Extension Building, Farmington Library, Farmington Highway Shop, Robert Trail Library/Rosemount License Center, Heritage Library/Lakeville License Center
Empire Complex: Empire Maintenance Facility, Empire East, Dakota 911
SUMMARY
It is the County’s goal to provide quality building housekeeping services at all County buildings. The current housekeeping contracts expire on December 31, 2025. A performance-based proposal request was developed and posted on the County website for contractor response, with the annual price of the services for each region set at a fixed amount. Contractors submit proposals and compete solely based on experience, quality, and performance-based criteria. A mandatory pre-proposal walkthrough was held at each building.
Six proposals were received for the Northern Service Center and the Crisis and Recovery Center. Four proposals were received for the Northern Region. Six proposals were received for the Western Service Center and Galaxie Library. Two proposals were received for the South and West Regions. Three proposals were received for the East Region Detention Facilities. Five proposals were received for the East Region Office Spaces. Three proposals were received for the East Region Pleasant Hill Library. Three proposals were received for the Empire Complex. Below are the proposal review and evaluation criteria (Attachment: 2026 - 2028 Countywide Housekeeping Summary) for the complete scoring summary and responding vendors per contract.
1. Work plan to meet or exceed County requirements, including cleaning procedures and frequencies.
2. Staffing levels and hours per day for each facility.
3. Description of standard supplies and chemicals, equipment models, and equipment conditions.
4. Experience and qualifications of staff and supervisory personnel assigned to each location.
5. References demonstrating the ability to fulfill housekeeping requirements.
Staff reviewed the proposals that were received from all contractors. Based on the evaluations, staff recommends the following awards for an initial term of January 1 through December 31, 2026:
Region Contractor Annual Cost
East Detention Facilities Perdomos Cleaning LLC $312,000
East Office Spaces Perdomos Cleaning LLC $396,240
East Perdomos Cleaning LLC $ 27,420
North Triangle Services, Inc. $377,460
Northern Region Kimbal Services Corporation $233,880
West Perdomos Cleaning LLC $258,840
South and West Region Perdomos Cleaning LLC $177,000
Empire Complex Perdomos Cleaning LLC $ 65,940
Total $1,848,780
The annual housekeeping costs have been adjusted to reflect the following: (1) rates held flat from the current 2025 contracts to the 2026 contract term, followed by a two percent inflationary increase due to staffing and cost pressures for the second and third years of the contracts; (2) the addition of the Crisis and Recovery Center, Law Enforcement Center Integrated Health Unit, Lebanon Hills Visitor Center and Rental Pod, Lebanon Hills Maintenance Facility, and Head House to the building portfolio; and (3) increased cleaning areas as well as the overall number of hours provided in the service contracts. Overall, the cost of housekeeping contracts is increasing by $49,179.60, a 2.7 percent increase from 2025 contracted amounts due to additional cleaning areas, while the cost per square foot remained the same as in 2025. Staff evaluate the cost savings of these contract services compared to internal staff each proposal cycle. To match the hours of service provided by the contracted vendors, Dakota County would need to add over 46 FTE at a total estimated cost of $4,916,112 in 2026 dollars. Providing these services with contracted versus internal staff saves the County over $3,000,000 annually.
RECOMMENDATION
recommendation
Staff recommends awarding these eight contracts for housekeeping services for 2026 with two optional one-year extensions through 2028.
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EXPLANATION OF FISCAL/FTE IMPACTS
These contracts are funded by levy and will be included in the General Fund as part of the County Manager’s 2026 Recommended Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County contracts for housekeeping services at various facilities; and
WHEREAS, the current housekeeping contracts expire on December 31, 2025; and
WHEREAS, County buildings are grouped into eight regions for housekeeping services; and
WHEREAS, requests for proposals were prepared for each of the eight building regions, and one contractor responded for eight regions, one contractor responded for six regions, four contractors responded for four regions, and one contractor responded for two regions; and
WHEREAS, staff reviewed and scored all proposals; and
WHEREAS, the proposal from Perdomos Cleaning LLC best meets the County’s goal to provide quality housekeeping services for six regions, the proposal from Kimbal Services Corporation for one region, and Triangle Services, Inc., for one region; and
WHEREAS, funds for contracted housekeeping services for all County facilities are included in the 2026 County Manager’s Recommended budget; and
WHEREAS, contracts will include up to two one-year renewals with an annual two percent increase through December 31, 2028, based on satisfactory contractor performance as determined by the County.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute contracts for County building housekeeping services for the period from January 1, 2026, through December 31, 2026, subject to the County Attorney’s Office as to form as follows:
East Detention Facilities to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $312,000
East Office Spaces to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $396,240
East Pleasant Hill Library to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $27,420
Northern Service Center/Crisis and Recovery Center to Triangle Services, Inc., 6063 Hudson Road, Suite 230, Woodbury, MN 55125, in an amount not to exceed $377,460
North Region to Kimbal Services Corporation, 9162 Wedgewood Lane, Maple Grove, MN 55369, in an amount not to exceed $233,880
Western Service Center to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $258,840
South/West building region to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $177,000
Empire Complex to Perdomos Cleaning LLC, 26413 Galaxie Ave. South, Farmington, MN 55024, in an amount not to exceed $65,940
; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute up to two additional one-year contract extensions provided that (1) the County determines that the Contractor has satisfactorily performed the contracted services, (2) the total contract price is included in the County’s budget for the applicable year, and (3) there is an annual two percent increase in the cost of services, subject to the approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: 2026-2028 Countywide Housekeeping Summary
Attachment: Presentation Slides
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Lexvold