DEPARTMENT: Physical Development Administration
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Fourth Contract Amendment With Hoisington Koegler Group Inc. For Grant Writing For Active Living 2020-2025
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PURPOSE/ACTION REQUESTED
Authorize the execution of a fourth contract amendment with Hoisington Koegler Group Inc. for grant writing for active living 2020-2025.
SUMMARY
By Resolution No. 20-382 (August 18, 2020), the Dakota County Board of Commissioners authorized the Community Services Director to execute a grant agreement with the Minnesota Department of Health for the State Health Improvement Partnership (SHIP) and accept future funding for the period of November 1, 2020, through October 31, 2025. The SHIP 2024-2025 work plan includes funding for work in active living.
One of Dakota County’s strategies in the SHIP proposal is to implement permanent and sustainable changes that create healthy and active communities by increasing (a) opportunities for non-motorized transportation (walking and biking), (b) healthy eating/access to healthy foods, and (c) health equity. SHIP has been supporting grant writing for Dakota County departments and cities for active living for over 10 years. Since 2010, the SHIP contracted grant writer has helped bring over $29,000,000 in federal, state, and regional funding to Dakota County and Dakota County cities to support active living infrastructure.
In 2022, Dakota County executed a contract with Hoisington Kogeler Group Inc. for grant writing services for active living projects for the period November 1, 2022, through October 31, 2025, for $60,000. It was estimated that the original budget would support preparation of nine to 18 grant applications over a three-year period. Due to demand for grant writing services and availability of additional budget, the contract has been amended several times. First, the contract was amended in 2024 by $18,000 for a total contract of $78,000. A second amendment of $20,000 was issued 2025 for a total contract amount of $98,000. By Resolution No. 25-148 (March 25, 2025) a third contract amendment of $15,000 was authorized for a total contract of $113,000. To date, the contract has supported submittal of 24 grants and five applications are currently being prepared. Due to the availability of additional grant opportunities, such as the State of Minnesota Hazard Mitigation Program, a fourth amendment of $10,000 is necessary to support an additional two to four active living grant applications in 2025.
RECOMMENDATION
recommendation
Staff recommends authorizing the Physical Development Director to amend the contract with Hoisington Koegler Group Inc. for grant writing in 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
The total for the fourth amendment is $10,000, bringing Hoisington Koegler Group Inc.’s total contract value to $123,000. There are sufficient funds appropriated from SHIP 2024-2025 to Dakota County to fund this amendment.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, by Resolution No. 20-382 (August 18, 2020), the Dakota County Board of Commissioners authorized the Community Services Director to execute a grant agreement with the Minnesota Department of Health for the State Health Improvement Partnership (SHIP) and accept future funding for the period of November 1, 2020, through October 31, 2025; and
WHEREAS, the SHIP 2024-2025 work plan includes funding for work in active living; and
WHEREAS, one of Dakota County’s strategies in the SHIP proposal is to implement permanent and sustainable changes that create healthy and active communities by increasing (a) opportunities for non-motorized transportation (walking and biking), (b) healthy eating/access to healthy foods, and (c) health equity; and
WHEREAS, SHIP has been supporting grant writing for Dakota County departments and cities for active living for over ten years; and
WHEREAS, since 2010, the SHIP contracted grant writer has helped bring over $29,000,000 in federal, state, and regional funding to Dakota County and Dakota County cities to support active living; and
WHEREAS, in 2022, Dakota County executed a contract with Hoisington Kogeler Group Inc. for grant writing services for active living projects for the period of November 1, 2022, through October 31, 2025, for $60,000; and
WHEREAS, it was estimated that the original budget would support the preparation of nine to 18 grant applications over a three-year period; and
WHEREAS, the contract was amended in 2024 by $18,000 for a total contract of $78,000; and
WHEREAS, a second contract amendment of $20,000 was issued to support an additional three to five applications in 2025 for a total contract amount of $98,000; and
WHEREAS, by Resolution No. 25-148 (March 25, 2025), the Dakota County Board of Commissioners authorized a third contract amendment of $15,000 to support an additional two to four active living grant applications in 2025 for a total contract amount of $113,000; and
WHEREAS, to date, the contract has supported the preparation of 29 grants; and
WHEREAS, there are additional grant opportunities available in 2025; and
WHEREAS, a fourth contract amendment of $10,000 is necessary to support an additional two to four active living grant applications in 2025 for programs such as the State of Minnesota Hazard Mitigation Program; and
WHEREAS, there are sufficient funds appropriated from the SHIP 2024-2025 to Dakota County to fund the contract amendment.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to amend the contract with Hoisington Koegler Group Inc. by $10,000, bringing Hoisington Koegler Group Inc.’s contract value to an amount not to exceed $123,000, including reimbursable expenses, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-382; 8/18/20
25-148; 3/25/25
ATTACHMENTS
None.
BOARD GOALS
☒ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Erin Stwora
Author: Lillian Leatham