DEPARTMENT: Library
FILE TYPE: Consent Action
TITLE
title
Authorization To Accept Grant For Burnhaven Library Outdoor Space From Mary C. Murphy Library Construction Grant Funds, Execute Grant Agreement, Amend Professional Services Contract With Hammel, Green And Abrahamson, Inc., And Amend 2026 Facilities Capital Improvement Program Budget
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PURPOSE/ACTION REQUESTED
• Authorize acceptance of $175,000 grant from the Minnesota Department of Education and the execution of a grant agreement and related contracts for the design of an outdoor event and seating space at the Burnhaven Library.
• Authorize a contract amendment with Hammel, Green and Abrahamson, Inc. (HGA) and a 2026 Facilities Capital Improvement Program budget amendment for the Burnhaven Library Renovation project, both related to acceptance of these grant funds.
SUMMARY
The Minnesota Department of Education awarded Dakota County a Mary C. Murphy Library Construction Grant for $175,000 for the design and construction of an outdoor event and seating space at the Burnhaven Library. The grant period is July 1, 2026 through July 1, 2031.
The grant will fund a landscape architect to design the space, construction labor, and materials. The proposed project includes lawn grading and restoration, a concrete patio, outdoor furniture, a pergola, fencing, plantings, rock bedding, irrigation, and a new door to access the outdoor space. The estimated total project cost is $175,000. Dakota County has held title to the property at 1101 West County Road 42 since 1965 and Burnhaven Library itself since opening to the public in 1974.
The revenues and expenses associated with the grant are currently not accounted for in the 2026 budget. HGA Architect is under contract for the design of the original library renovation project. This action will authorize an amendment with HGA Architect for additional service fee requests totaling $65,500: $41,400 for the grant-funded design of the outdoor space, and $24,100 for additional mechanical scope related to the renovation.
RECOMMENDATION
recommendation
Staff recommend acceptance of the $175,000 grant for the Burnhaven Library outdoor space, authorization to execute the grant agreement, authorization to increase the design team’s fee by $65,500, and authorization to amend the 2026 budget.
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EXPLANATION OF FISCAL/FTE IMPACTS
This grant has no associated County costs. Authorization is requested to amend the 2026 budget by $175,000 to reflect revenues and expenses associated with this grant.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Minnesota Department of Education has awarded Dakota County a Mary C. Murphy Library Construction Grant for $175,000 for the design and construction of an outdoor event and seating space at the Burnhaven Library for the period of July 1, 2026, through July 1, 2031; and
WHEREAS, Dakota County has held title to both the property at 1101 West County Road 42 since 1965 and to Burnhaven Library itself since opening to the public in 1974.
WHEREAS, the expected total project cost to add project at Burnhaven Library is $175,000.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the acceptance of the grant funds and authorizes the execution of the grant agreement with the Minnesota Department of Education in the amount of $175,000 for the period of July 1, 2026, through July 1, 2031, subject to the approval of the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That Dakota County, hereinafter referred to as the “Applicant” act as legal sponsor for the outdoor event and seating space at the Burnhaven Library project grant application submitted on December 1, 2025 and that the Library Director was authorized by Resolution No. 25-557 (November 18, 2025) to apply for a Mary C. Murphy Library Construction grant through the Minnesota Department of Education for funding of this project on behalf of the Applicant; and
BE IT FURTHER RESOLVED, That the Applicant has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, construction, maintenance and protection of the proposed project; and
BE IT FURTHER RESOLVED, That the Applicant has the financial capability to provide any required matching funds and that the source of Applicant’s matching funds shall be General Obligation Capital Improvement Bonds - Series 2025A, and will not include other State funding sources; and
BE IT FURTHER RESOLVED, That the Applicant hereby pledges to complete the outdoor event and seating space at the Burnhaven Library if it exceeds the total funding provided by the Mary C. Murphy Library Construction grant; and
BE IT FURTHER RESOLVED, That the Applicant has not incurred any reimbursable expenses for the an outdoor event and seating space at the Burnhaven Library project prior to the effective date of the agreement; and
BE IT FURTHER RESOLVED, That the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice; and
BE IT FURTHER RESOLVED, That upon approval of its application by the state, the Applicant may enter into an agreement with the State of Minnesota for the above- references project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement; and
BE IT FURTHER RESOLVED, That the Dakota County Library Director is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract amendment with Hammel, Green and Abrahamson, Inc., 420 North 5th Street, Suite #100, Minneapolis, MN 55401, in an amount not to exceed $65,500 for a maximum contract total not to exceed $575,300, subject to approval by the County Attorney’s office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby amends the 2026 Facilities Capital Improvement Program Budget as follows:
Revenue
Minnesota Department of Education Library Construction Grant $175,000
Total Revenue $175,000
Expense
Burnhaven Library Renovation (2000463) $175,000
Total Expense $175,000
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PREVIOUS BOARD ACTION
25-557; 11/18/25
ATTACHMENTS
None.
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Jennifer Reichert Simpson
Author: Jennifer Reichert Simpson