DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract For Purchase Of Esri, Inc., Enterprise GIS Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Esri, Inc., for the purchase of GIS software licenses.
SUMMARY
Esri, Inc., has been the provider of GIS software licensing and support for Dakota County staff since the inception of the GIS Program. County staff depend upon Esri, Inc., software to create cartographic products that aid county staff in their general planning and decision making processes; provide the public access to property information and many other data layers; create datasets that are used for everything from wayfinding in parks to aiding emergency preparedness and response units locate their calls; aid in land conservation efforts; optimize staff time while enforcing State Statutes and County Ordinances; and countless other uses. Staff recommend renewing the annual contract with Esri, Inc. to extend access to software licensing and support from February 11, 2025, to February 10, 2026, not to exceed $102,545.
Dakota County participates in the Minnesota Cooperative Purchasing Venture (CPV), which allows it to purchase goods from contracts established by the Materials Management Division (MMD) for Minnesota state agencies. The CPV currently includes a contract with Esri, Inc., for GIS software licensing and support (State Contract No. 156692). Purchasing through the CPV allows Dakota County to take advantage of the time and effort expended by MMD to develop specifications and to perform a competitive solicitation process, reducing waste and unnecessary repetition of activity.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Deputy County Manager to execute a contract to purchase of the following item(s) from Esri, Inc., through the State of Minnesota Cooperative Purchasing Venture in an amount not to exceed $102,545:
• Server based licensing: $21,231
• Online (mobile and web applications licensing): $43,125
• Desktop application licensing: $38,189
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EXPLANATION OF FISCAL/FTE IMPACTS
The total cost of the purchase is $102,545. Funding for the purchase has been authorized in the 2025 Information Technology budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Esri, Inc., has been the provider of GIS software licensing and support for Dakota County staff since the inception of the GIS Program; and
WHEREAS, an extension of the County’s Enterprise GIS Software Licenses with Esri, Inc., is necessary to continue the County’s GIS Program; and
WHEREAS, Dakota County participates in the Minnesota Cooperative Purchasing Venture (CPV), which allows it to purchase goods from contracts established by the Materials Management Division for Minnesota state agencies; and
WHEREAS, participation in the CPV allows Dakota County to purchase at competitive pricing without having to undertake a competitive procurement process itself; and
WHEREAS, staff recommends the purchase of the following items from Esri, Inc., pursuant to State Contract No. 156692 from February 11, 2025 to February 10, 2026 in an amount not to exceed $102,545:
• Server based licensing: $21,231
• Online (mobile and web applications licensing): $43,125
• Desktop application licensing: $38,189
; and
WHEREAS, funding for this purchase has been authorized in the 2025 Information Technology budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract to purchase Enterprise GIS Software Licenses from Esri, Inc., pursuant to State Contract No. 156692, in an amount not to exceed $102,545, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Contract
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan CaterAuthor: Joe Sapletal