DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Professional Services Contract With Hammel, Green And Abrahamson, Inc. For Burnhaven Library Renovation Project
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PURPOSE/ACTION REQUESTED
Authorize execution of a professional services contract with Hammel, Green And Abrahamson, Inc. to provide design services for the Burnhaven Library Renovation project.
SUMMARY
The 2025-2029 Facilities Capital Improvement Program (CIP) Adopted Budget includes the beginning of a program to renovate the Dakota County branch libraries through a cycle over the next decade and more. This cycle of renovations will focus on interior changes, such as mechanical and electrical system upgrades or equipment replacements, furniture, fixture, equipment, and finish upgrades, code compliance and accessibility improvements, and other changes to support process improvement or changes to service delivery. The intent will be to complete work in all ten of the County’s branch libraries through this cycle to ensure each is kept up-to-date, code-compliant, and consistent with the other branch libraries.
The Burnhaven Library in Burnsville was last renovated in 2010. With over 15 years passing since this last renovation, this branch library is primed for renewal on several fronts. This project will address the general interior upgrades and improvement work listed above along with any other identified issues or areas for improvement specific to this location. To define the specific work scope and prioritize the work to fit with the available budget, staff will employ the services of a professional design consultant team.
Capital Projects Management staff developed a Request for Proposals (RFP) for professional design services. The RFP was issued to six firms on February 13, 2025. Six Proposal Responses were received on March 11, 2025. After review and evaluation of the Proposal Responses, staff invited three consultant firms to interview on March 27, 2025. Following interviews and discussion, staff reached a unanimous decision to recommend Hammel, Green And Abrahamson, Inc., to provide the specified professional design services for this project. (Attachment: Consultant Selection Summary).
If approved, a Core Planning Group will work with the design consultant to develop the project and confirm the work scope for the Burnhaven Library Renovation project. Staff will return to the County Board to present the project schematic design and to request approval to proceed. The intent will be to generally complete design work in 2025 followed by construction work in 2026. This aligns with the Facilities CIP Adopted Budget that includes $720,000 in 2025 and $6,480,000 planned in 2026.
RECOMMENDATION
recommendation
Staff recommends that a professional services contract be executed with Hammel, Green And Abrahamson, Inc., to provide design services on the Burnhaven Library Renovation project in an amount not to exceed $396,800.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025 Capital Improvement Program Adopted Budget includes sufficient funding for this design contract. The project is anticipated to be funded with county-issued municipal bonds.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2025-2029 Facilities Capital Improvement Program (CIP) Adopted Budget includes a project to renovate the Burnhaven Library as part of the next cycle of library renovation work; and
WHEREAS, the scope of this project includes professional design services; and
WHEREAS, a Request for Proposals was prepared and issued to the public on February 13, 2025; and
WHEREAS, six Proposal Responses were received on March 11, 2025; and
WHEREAS, following the Proposal Response evaluations, staff invited three consultant firms to interview for this project on March 27, 2025; and
WHEREAS, following the interviews, staff reached a unanimous decision to recommend Hammel, Green And Abrahamson, Inc., as the consultant firm to provide the specified professional design services for this project; and
WHEREAS, Hammel, Green And Abrahamson, Inc., has submitted a total fee proposal of $396,800 for professional design services; and
WHEREAS, sufficient funds exist within the 2025-2029 Facilities CIP Adopted Budget for this project.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a professional services contract with Hammel, Green And Abrahamson, Inc., 420 North 5th Street, Suite #100, Minneapolis, MN 55401, to provide architectural and engineering design services for the Burnhaven Library Renovation, in an amount not to exceed $396,800, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Consultant Selection Summary
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Wiese