DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment For Business Analyst Services
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to execute a contract amendment to extend the term with ITR Group, Inc. to purchase additional business analyst services.
SUMMARY
Dakota County Information Technology wishes to extend the contract with ITR Group, Inc. to assist staff in ensuring that projects are properly scoped, and all business requirements are well documented due to the current workload of the department.
The original contract (Resolution No. 24-234, May 7, 2024), was to assist staff on a variety of projects freeing up staff to work on the Sheriff’s Records Management Project. The Sheriff’s Records Management Project goal is to replace the current system, which is no longer upgradable by PCI, the current vendor. The Sheriff’s Office employs various systems for information collection and dissemination. This replacement will preserve existing functionality while improving data integration and sharing among three primary functional areas (Jail, Warrants, and Civil) and other relevant systems. The contract amendment extends the term from January 2, 2025 through June 30, 2025 and increases the amount from $122,400 to $217,400 (an increase of $95,000). This extended term will allow work to continue on the Sheriff’s Records Management Project by Information Technology staff uninterrupted.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services Director to execute a contract amendment with ITR Group, Inc. The amendment will provide for additional business analyst services and will increase the contract amount by $95,000 in a total not to exceed $217,400
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EXPLANATION OF FISCAL/FTE IMPACTS
The Sheriff’s Office is sharing funds with Information Technology to back fill an Information Technology employee that will be working directly on their Sheriff’s Record Management Project. The contract amendment will increase the contract amount by $95,000, resulting in a revised contract amount not to exceed $217,400. The budget from the Sheriff’s Office is sufficient to cover the additional $95,000.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, professional services are required to ensure the continuation of projects freeing up Information Technology staff to work on the Sheriff’s Records Management Replacement Project; and
WHEREAS, Dakota County Information Technology will contract with a business analyst consultant to assist staff in ensuring that projects are properly scoped, and all business requirements are well documented; and
WHEREAS, ITR Group, Inc. has the means to provide the required business analyst services that best meets the County’s needs; and
WHEREAS, the Sheriff’s Departments has the budget available in 2025 to fund the professional services contract from January 2, 2025 through June 30, 2025, totaling $95,000.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Enterprise Finance and Information Services Director to execute a contract amendment with ITR Group, Inc. for an additional $95,000 and a total not to exceed $217,400 for business analyst services, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
24-234; 5/07/24
ATTACHMENTS
Attachment: None
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Sherry Falb-Joslin