DEPARTMENT: Employee Relations
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With Deloitte Consulting For Benefits Consulting Services In 2024
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PURPOSE/ACTION REQUESTED
Authorize to amend the 2024 contract with Deloitte Consulting for benefits consulting services.
SUMMARY
Deloitte has been the County’s benefits consultant for over 25 years and assists the County annually with things such as the development of required reports; providing financial analysis of paid claims experience; ongoing review of the third-party administrator accountability; and providing analysis and consultation in establishing each years renewal premiums.
In 2024, Deloitte assisted the County with issuing a Request for Proposals (RFP) to assess and select a third-party medical vendor to administer the County’s self-insured medical plan. The complexity of a medical RFP requires the services of an experienced benefits consultant. The required work for the medical RFP required more time from Deloitte than anticipated to ensure the top vendor was chosen with little disruption for our employees.
The initial 2024 contract with Deloitte was set at $99,000. However, services required from Deloitte to adequately issue the RFP and analyze responses, along with other services provided by Deloitte to the County throughout the year, will total $133,000. Therefore, an amendment of $34,000 is required to the County’s contract with Deloitte. Deloitte’s professional fees are based on an estimate of the actual time spent on the project and the billing rate of team members who perform the work.
RECOMMENDATION
recommendation
Staff recommends approval.
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EXPLANATION OF FISCAL/FTE IMPACTS
Included in the County Manager’s 2024 recommended budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Deloitte Consulting has been the County’s benefits consultant for over 25 years; and
WHEREAS, in 2024 Deloitte assisted the County with issuing a Request for Proposals (RFP) to assess and select a third-party medical vendor to administer the County’s self-insured medical plan; and
WHEREAS, the complexity of a medical RFP requires the services of an experienced benefits consultant; and
WHEREAS, the required work for the medical RFP required more time from Deloitte than anticipated to ensure the top vendor was chosen with little disruption for our employees; and
WHEREAS, the initial 2024 contract with Deloitte was set at $99,000; and
WHEREAS, services required from Deloitte to adequately issue the RFP and analyze responses, along with other services provided by Deloitte to the County throughout the year, will total $133,000; and
WHEREAS, an amendment of $34,000 is required to the County’s contract with Deloitte. Deloitte’s professional fees are based on an estimate of the actual time spent on the project and the billing rate of team members who perform the work.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Human Resources Director to amend the contract with Deloitte Consulting LLP for consulting services from $99,000 to not exceed $133,000, substantially as presented on November 12, 2024 and subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☒ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Andy Benish
Author: Shannon Welle