DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Northern Air Corporation For Burnhaven Library Boiler Replacement And Amend 2024 Facilities Capital Improvement Program Budget
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PURPOSE/ACTION REQUESTED
• Authorize the execution of a contract with Northern Air Corporation to complete replacement in support of the Boiler Replacement in Burnhaven Library, Burnsville, MN. This project is included in the 2024-2028 Facilities Capital Improvement Program (CIP) Adopted Budget.
• Authorize a budget amendment to the 2024 Facilities CIP to support increased costs.
SUMMARY
The 2024-2028 Facilities CIP Adopted Budget includes the Burnsville Library Boiler Replacement design and construction. The boilers are original to the 2006 building and have reached the end of their useful life. This project will replace the boilers and pumps with high-efficiency boilers and pumps.
Bid documents were prepared by staff with the professional engineering support of MG Solution. The project was formally advertised, and three competitive bids were received on April 26, 2024. Those three contractors’ bids are as follows:
Contractor Name Bid Amount
Northern Air Corporation. $263,955.00
DNS Heating and Cooling $269,731.32
Cool Air Mechanical $274,200.00
The low bid of $263,955 is just below the Project Budget of $265,000. The additional project costs are estimated at $25,000 to include design and construction. A Budget increase of $25,000 will cover the design and engineering costs, associated soft costs, and post-bid changes that may be necessary during the replacement project. This would create a new Project Budget of $290,000. These funds are available from previous project savings.
RECOMMENDATION
recommendation
Staff recommends, after reviewing the qualifications of the low bidder, award to Northern Air Corporation as the lowest responsive and responsible bidder in an amount not to exceed $263,955.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Adopted 2024 Building CIP Budget includes a total of $265,000 for the Burnhaven Library Boiler Replacement Design and Construction Project. A budget amendment of $25,000 is needed to move funding from Prior Project Savings to the Burnhaven Library Boiler Replacement Design and Construction Project to account for the design and engineering costs, associated soft costs, and post-bid changes that may be necessary during the replacement project.
☐ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2024 Facilities Capital Improvement Program (CIP) Adopted Budget authorized the Burnhaven Library Boiler Replacement Design and Construction Project; and
WHEREAS, bid document and specifications were prepared by County staff and MG Solutions; and
WHEREAS, three competitive bids were received on April 26, 2024; and
WHEREAS, Northern Air Corporation has submitted the low bid of $263,955; and
WHEREAS, staff has reviewed the qualifications of the bidder and recommends award to Northern Air Corporation as the lowest responsive and responsible bidder in an amount not to exceed $263,955 for the Burnhaven Library Boiler Replacement Design and Construction Project; and
WHEREAS, funding for the project is within the amended 2024 Building CIP Adopted Budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract for the Burnhaven Library Boiler Replacement Design and Construction Project to Northern Air Corporation, 1001 Labore Industrial Ct. Suite B, Vadnais Heights, MN 55110, in an amount not to exceed $263,955, subject to approval by the County Attorney’s office as to form; and
BE IT FURTHER RESOLVED, That the 2024 Buildings Capital Improvement Program budget is hereby amended as follows:
Expense
Prior Project Savings (1001646) ($25,000)
Burnhaven Library Boiler Replacement (2000244) $25,000
Total Expense $0
Revenue
Prior Project Savings (1001646) ($25,000)
Burnhaven Library Boiler Replacement (2000244) $25,000
Total Revenue $0
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold