DEPARTMENT: Social Services-Children & Family Services
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Subcontractor Agreement With Independent School District 196
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PURPOSE/ACTION REQUESTED
Authorize execution of a subcontractor agreement with Independent School District 196 (ISD 196) to provide data and consultation for Dakota County to meet its financial reporting and payment agent (FRAPA) duties from January 1, 2026 through June 30, 2027.
SUMMARY
By Resolution No. 05-601 (November 29, 2005), the Dakota County Board of Commissioners authorized a joint powers agreement between the County of Dakota, Dakota County School Districts, and the Scott-Carver-Dakota Community Action Partnership Agency, Inc., for the purpose of establishing a Dakota County Integrated Children’s Mental Health and Family Service Collaborative (Collaborative) in which Dakota County agreed to serve as Fiscal Agent Host for the Dakota County Collaborative.
The County entered into a contract with the Minnesota Department of Human Services (DHS) to administer the Local Collaborative Time Study (LCTS), which is Minnesota’s federally approved claiming mechanism for Medicaid and Title IV-E administrative reimbursement for approved Minnesota’s Family Services and Children’s Mental Health Collaboratives, the FRAPA from July 1, 2022 through June 30, 2027. As part of the LCTS Contract, the County is the FRAPA and responsible for administering the LCTS on behalf of the Collaborative, and reporting on all LCTS funds to DHS. The LCTS Contract cannot be assigned, and the County’s duties as the FRAPA cannot be delegated or assumed by ISD 196. The County would like to subcontract with ISD 196 to meet those requirements.
The purpose of the Collaborative is to foster collaborative prevention and early intervention efforts to improve the stability and health of all children ages birth to age 18, or children birth to age 22 with disabilities, and their families through the coordination of multi-agency services and informal and formal supports within the community.
Dakota County has received approximately $75,000 annually from the Collaborative to pay for a portion of the Collaborative’s Coordinator’s salary in support of day-to-day operations to carry out the Collaborative Governing Board’s directives. The county has also provided Legal, Risk Management, Contracts, Fiscal, Audit, Budget, and Administrative Operations services as in-kind contribution.
Dakota County Social Services staff evaluated the Fiscal Agent role and determined the following:
• Social Services budget constraints required the elimination of FTE in non- mandated services, which included the Collaborative Coordinator position; and
• Amount of time and resources being put toward the Collaborative; and
• Issues related to the County’s liability in serving as the Fiscal Agent to the Collaborative.
On June 3, 2025, written notice was provided to the Collaborative Chair indicating that the County will no longer provide coordination services and serve as the Collaborative Fiscal Agent.
On August 27, 2025, the Collaborative Governing Board unanimously approved ISD 196 to assume the Collaborative Fiscal Agent and Collaborative Coordinator role for the Collaborative effective January 1, 2026 (Attachment: Subcontractor Agreement).
RECOMMENDATION
recommendation
Staff recommends authorization to execute a subcontractor agreement with ISD 196 to provide data and consultation for Dakota County to meet its financial reporting and payment agent duties from January 1, 2026 through June 30, 2027.
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EXPLANATION OF FISCAL/FTE IMPACTS
The overall impact of this action is a reduction of $145,003 of expenditures in the General Fund, due to the elimination of the Collaborative Coordinator position. Additionally, there is a reduction in revenues of $75,000 associated with this JPA that the County will no longer collect. The fiscal impact of this recommendation is included in the County Manager’s 2026 Recommended Budget.
☐ None ☐ Current budget ☒ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, by Resolution No. 05-601 (November 29, 2005), the Dakota County Board of Commissioners authorized a joint powers agreement between the County of Dakota, Dakota County School Districts, and the Scott-Carver-Dakota Community Action Partnership Agency, Inc., for the purpose of establishing a Dakota County Integrated Children’s Mental Health and Family Service Collaborative (Collaborative) in which Dakota County agreed to serve as Fiscal Agent Host for the Dakota County Collaborative; and
WHEREAS, the County entered into a contract with the Minnesota Department of Human Services (DHS) to administer the Local Collaborative Time Study (LCTS), which is Minnesota’s federally approved claiming mechanism for Medicaid and Title IV-E administrative reimbursement for approved Minnesota’s Family Services and Children’s Mental Health Collaboratives, the Financial Reporting and Payment Agent (FRAPA) from July 1, 2022 through June 30, 2027; and
WHEREAS, as part of the LCTS Contract, the County is the FRAPA and responsible for administering the LCTS on behalf of the Collaborative, and reporting on all LCTS funds to DHS; and
WHEREAS, the LCTS Contract cannot be assigned, and the County’s duties as FRAPA cannot be delegated or assumed by ISD 196; and
WHEREAS, the County would like to subcontract with ISD 196 to meet those requirements; and
WHEREAS, the purpose of the Collaborative is to foster collaborative prevention and early intervention efforts to improve the stability and health of all children ages birth to age 18, or children birth to age 22 with disabilities, and their families through the coordination of multi-agency services and informal and formal supports within the community; and
WHEREAS, Dakota County has received approximately $75,000 annually from the Collaborative to pay for a portion of the Collaborative’s Coordinator’s salary in support of day-to-day operations to carry out the Collaborative Governing Board’s directives; and
WHEREAS, the county has also provided Legal, Risk Management, Contracts, Fiscal, Audit, Budget, and Administrative Operations services as in-kind contribution; and
WHEREAS, Dakota County Social Services staff evaluated the Fiscal Agent role and determined the following:
• Social Services budget constraints required the elimination of FTE in non- mandated services, which included the Collaborative Coordinator position; and
• Amount of time and resources being put toward the Collaborative; and
• Issues related to the County’s liability in serving as the Fiscal Agent to the Collaborative; and
WHEREAS, on June 3, 2025, written notice was provided to the Collaborative Chair indicating that the County will no longer provide coordination services and serve as the Collaborative Fiscal Agent; and
WHEREAS, on August 27, 2025, the Collaborative Governing Board unanimously approved ISD 196 to assume the Collaborative Fiscal Agent and Collaborative Coordinator role for the Collaborative effective January 1, 2026.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a subcontractor agreement with Independent School District 196 to provide data and consultation for Dakota County to meet its fiscal reporting and payment agent duties from January 1, 2026 through June 30, 2027, substantially as presented to the Community Services Committee of the Whole on December 16, 2025, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
05-601; 11/29/2005
ATTACHMENTS
Attachment: Subcontractor Agreement
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Nikki Conway
Author: Michelle Jensen