DEPARTMENT: Physical Development Administration
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Joint Powers Agreement For Fueling Services Between Dakota County And State Of Minnesota
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PURPOSE/ACTION REQUESTED
Authorize execution of joint powers agreement (JPA) with the State of Minnesota Department of Transportation (State) for Fueling Services.
SUMMARY
In 1998, underground storage tank regulations changed, requiring the replacement of or upgrades to all underground storage tank systems in Minnesota. The County, City of Hastings, and State all had underground fuel storage tank systems within the Hastings city limits. To reduce costs and improve efficiencies, a JPA was formed to establish that a single upgraded fuel island would be at the County Hastings Transportation site. Capital costs were shared by the three municipalities with an ongoing 20-year cost formula for annual repair and maintenance of the fuel island. In 2018, after 20 years as per the JPA, the sole owner of the site became the County.
In 2018, the City of Hastings and the State approached the County about continuing access to fueling services. New JPAs were authorized by Resolution No. 18-607 (November 27, 2018) for fueling services.
The State JPA expired on June 30, 2024. The State is requesting a new JPA to extend fuel services. This new request will follow the annual County fees schedules as per the seven percent markup. The new JPA will extend fuel services to June 30, 2029, or 18 months’ notice, whichever occurs first (Attachment: MnDOT Fuel JPA).
RECOMMENDATION
recommendation
Staff recommends the Board authorize the Physical Development Director to execute the new JPA with the State for Fuel Services.
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EXPLANATION OF FISCAL/FTE IMPACTS
Changes to this JPA will keep markups for fueling services in line with the approved fees schedules and will enable accurate reimbursement for the cost of services provided to the State.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, since 1998, by Resolution No. 98-373 (June 16, 1998), Dakota County has been providing Fueling Services for the State of Minnesota Department of Transportation; and
WHEREAS, the Minnesota Department of Transportation has requested to extend County Fueling Services through an updated joint powers agreement; and
WHEREAS, staff recommends authorization of this joint powers agreement.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute the amended joint powers agreement with the State of Minnesota Department of Transportation for Fueling Services, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
18-607; 11/27/18
98-373; 06/16/98
ATTACHMENTS
Attachment: MnDOT Fuel JPA
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Erin Stwora
Author: Kevin Schlangen