DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With Gilbert Mechanical Contractors, LLC, For 2025 Building Automation Services
end
PURPOSE/ACTION REQUESTED
Authorize to amend contract with Gilbert Mechanical Contractors, LLC, (Gilbert) for 2025 as-needed building automation services.
SUMMARY
Dakota County uses five contracted vendors to provide as-needed building automation services for the HVAC systems across County facilities. These contracts, due to their maintenance nature, are executed administratively for $99,000 per vendor each year. The services do not total $500,000 in any year, but due to the specialties of each of the vendors and specific systems, multiple contracts are executed to most efficiently perform the services.
Gilbert is one of the five contractors for 2025 and historically performs the majority of these services. In late 2025, staff realized during budget and contract management that, due to the timing of invoice processing and reporting, an amendment is necessary that requires County Board approval.
The contract amendment of $11,000 is necessary to pay one outstanding invoice that will increase the total contract amount to $110,000.
RECOMMENDATION
recommendation
Staff recommends execution of a contract amendment for an additional $11,000 with Gilbert, bringing the contract total to $110,000.
end
EXPLANATION OF FISCAL/FTE IMPACTS
This contract is funded by levy in the General Fund. There is sufficient funding available in the 2026 General Fund budget in the Facilities Management Department for the increased cost.
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County uses five contracted vendors to provide as-needed building automation services for the HVAC systems across the portfolio; and
WHEREAS, these contracts, due to their maintenance nature, are executed administratively for $99,000 per vendor each year; and
WHEREAS, due to the specialties of each of the vendors and specific systems, multiple contracts are executed to most efficiently perform the services; and
WHEREAS, Gilbert Mechanical Contractors, LLC, is one of the five contractors for 2025 and historically performs the majority of these services; and
WHEREAS, in late 2025, staff realized during budget and contract management that, due to the timing of invoice processing and reporting, an amendment is necessary that requires County Board approval; and
WHEREAS, a contract amendment of $11,000 is necessary to pay one outstanding invoice that will increase the total contract amount to $110,000; and
WHEREAS, staff recommends that the County Board authorize execution of a contract amendment of $11,000 to Gilbert Mechanical Contractors, LLC, for as-needed building automation services, increasing the total contract amount to $110,000.
NOW, THEREFORE, BE IT RESOLVED, That the County Board authorize execution of a contract amendment of $11,000 to Gilbert Mechanical Contractors, LLC, 2780 Snelling Avenue, N, Suite 101, Roseville, MN 55113, for as-needed building automation services, increasing the total contract amount to $110,000, subject to approval by the County Attorney’s Office as to form.
end
PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Lexvold