DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Reject All Bids For Robert Trail Library Envelope Improvements Project
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PURPOSE/ACTION REQUESTED
Authorize the rejection of all bids to complete construction repairs at Robert Trail Library in Rosemount, MN.
SUMMARY
Robert Trail Library was built in 2009 and has been experiencing issues with leaking soffits in the spring. Dakota County Capital Projects Management staff worked with BKV Group architects to identify the problem and devise a fix. The building was designed and built without a complete air barrier at the perimeter of the building. So, warmer, humid air inside the building is escaping through the perimeter clerestory walls and migrating out to the soffits during the winter. Frozen condensation within the cold soffits then thaws in the spring and causes rot and water damage issues. Completion of the air barrier, replacement of the soffits, sealing of exposed wood beam ends, and repair of a leaking section of roofing are all necessary improvements at the building’s envelope.
Bid documents were prepared by staff with the professional design support of BKV Group. The project was formally advertised, and competitive bids were received on May 15, 2025. Four bids were received, with the bids as follows:
Bidder: Total Amount:
Equity Builders & Construction Services, Rosemount, MN $338,750
Morcon Construction Co., Inc., Fridley, MN $471,425
Maertens-Brenny Construction Company, Minneapolis, MN $482,600
Schreiber Mullaney Construction, St. Paul, MN $499,890
All of the bids received were complete, included a bid bond, and acknowledged the single Addendum. Unfortunately, all of the bids also exceed the estimated construction cost of $275,000 for this project.
RECOMMENDATION
recommendation
Staff recommends rejecting all bids. Staff will revise and reduce the scope of the project to align it with the prior construction cost estimate.
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EXPLANATION OF FISCAL/FTE IMPACTS
Prior Facilities CIP budgets did not include funding a project to repair envelope issues with Robert Trail Library. Staff had identified the need for these repairs but believes that a reduced project scope to align with the estimated construction cost is necessary before any reallocation of funding to create a new Robert Trail Library Envelope Improvements project.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Robert Trail Library has building envelope repairs that are needed; and
WHEREAS, the bid document and specifications were prepared by County staff and BKV Group; and
WHEREAS, four competitive bids were received on May 15, 2025; and
WHEREAS, the received bids exceeded the estimated construction cost; and
WHEREAS, staff will work to reformulate and resolicit the work to a better outcome in the future.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the rejection of all bids received on May 15, 2025, for the Robert Trail Library Envelope Improvements project in Rosemount, MN.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Wiese