DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With DLT Solutions, LLC For Additional Enterprise Resource Planning Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to amend the contract with DLT Solutions, LLC for additional Enterprise Resource Planning software licenses.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues throughout 2023.
As part of the original December 2020 Board resolution, Dakota County also contracted with DLT Solutions, LLC for Oracle software licenses for the system with an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years. Over the past year, as staff have become more familiar with the system, they have determined that additional licenses beyond the original estimate are needed. In response, our implementation partner, Sierra Cedar, LLC added license allocations beyond what is necessary. Staff have been working on correcting this to growth that is truly necessary for the upcoming year. Staff recommend amending the 2024 DLT Solutions, LLC contract for a total amount not to exceed $590,103. Staff plan to revisit license usage in mid-2024 to re-evaluate needs and will return to the Board at that time with any price adjustments.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services Director to execute a contract amendment with DLT Solutions, LLC for a 2024 total contract amount not to exceed $590,103 for additional Enterprise Resource Planning software licenses.
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EXPLANATION OF FISCAL/FTE IMPACTS
The contract will be funded from the current Information Technology budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, on June 26, 2020 Dakota County staff issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Solution with implementation services; and
WHEREAS, by July 24, 2020 sixteen proposals were received by the County in response to the RFP; and
WHEREAS, the proposal submitted by Sierra-Cedar, LLC for the Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management Cloud applications was found to be the best solution to meet or exceed Dakota County’s requirements as specified in the RFP and provide the best value to the County; and
WHEREAS, the County entered into a Master Services Agreement and Statement of Work with Sierra-Cedar, LLC to provide the implementation, training and support services required; and
WHEREAS, the County entered into a contract with DLT Solutions, LLC for Oracle software licenses for an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years; and
WHEREAS, the County went live with the new system on January 3, 2023; and
WHEREAS, the County has determined a need for additional licenses beyond what was originally estimated; and
WHEREAS, they County has worked with DLT Solutions, LLC to provide an estimate for the new licenses.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Enterprise Finance and Information Services Director to execute a contract amendment with DLT Solutions, LLC for a 2024 total contract amount not to exceed $590,103 for additional Enterprise Resource Planning software licenses, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-603; 12/1/20
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Dan Cater
Author: Dan Cater