DEPARTMENT: Social Services
FILE TYPE: Consent Action
TITLE
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Ratification Of Grant Application To Minnesota Housing Finance Agency For Family Homelessness Prevention And Assistance Program Funds And Authorization To Accept Grant Funds, Execute Grant Agreement And Related Contracts, And Amend 2024 Social Services Budget
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RESOLUTION
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WHEREAS, the Minnesota Legislature established the Family Homeless Prevention and Assistance Program (FHPAP) in 1993 to assist families with children, youth and single adults who are homeless or are at imminent risk of homelessness; and
WHEREAS, FHPAP grant funding may be administered by counties in the metro area who, in turn, may sub-grant some or all funds to other entities; and
WHEREAS, funding is awarded through a competitive grant application process with predetermined criteria in four categories: planning, project design, program capacity/performance and need; and
WHEREAS, an advisory committee was established to assist in preparing the project proposal and the design, implementation, and evaluation of the project; and
WHEREAS, the Dakota County Affordable Housing Coalition (AHC) acts as the FHPAP Advisory Committee and a community-based subcommittee has been established by the AHC to help inform project direction and priorities; and
WHEREAS, for the 2023-2025 biennium, a request for proposals for subcontractors was issued on February 7, 2023, as required by county procurement policies; and
WHEREAS, three responses were received and three subgrantees, Scott-Carver-Dakota Community Action Partnership Agency (CAP Agency), 360 Communities, and the Young Men’s Christian Association (YMCA) were selected to serve homeless and at-risk families, single adults and youth; and
WHEREAS, by Resolution No. 23-164 (April 25, 2023), the Dakota County Board of Commissioners authorized submission of the FHPAP grant application, acceptance of grant funds, and execution of grant agreement and related contracts; and
WHEREAS, for the upcoming biennium, staff requests ratification to submit another grant application to the Minnesota Housing Finance Agency for the FHPAP grant in the amount up to $3,000,000; and
WHEREAS, this amount includes up to $3,000,000 for the three recommended contracted subgrantees, and up to 15 percent for administrative costs for the contract term beginning upon contract execution through September 30, 2025; and
WHEREAS, if awarded, staff recommends execution of contracts with the CAP Agency, 360 Communities, and the YMCA for a combined total amount not to exceed $3,000,000 for the contract term beginning upon contract execution through September 30, 2025.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby ratifies the submission of the Family Homelessness Prevention and Assistance Program (FHPAP) grant application to the Minnesota Housing Finance Agency for up to $3,000,000 with contract terms beginning upon contract execution through September 30, 2025; and
BE IT FURTHER RESOLVED, That, if awarded, the Dakota County Board of Commissioners hereby authorizes the Community Services Director to accept grant funds and execute a grant agreement with the Minnesota Housing Finance Agency in the amount awarded for the grant term beginning upon grant execution through September 30, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That, if awarded, the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute contracts with Scott-Carver-Dakota Community Action Partnership Agency, 360 Communities, and the Young Men’s Christian Association for a combined amount not to exceed $3,000,000 for the contract terms beginning upon contract execution through September 30, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contracts, consistent with the amount budgeted, to alter the contracts amount and the contract terms up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contracts shall contain a provision that allows the County to immediately terminate the contracts in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due; and
BE IT FURTHER RESOLVED, That, if awarded, the 2024 Social Services Budget is hereby amended as follows:
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Expense |
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Social Services Budget |
$3,000,000 |
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Total Expense |
$3,000,000 |
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|
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Revenue |
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FHPAP Grant |
$3,000,000 |
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Total Revenue |
$3,000,000 |
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