DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Tech Logic Corporation To Provide Automated Materials Handling System For Wentworth Library Renovation
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PURPOSE/ACTION REQUESTED
Authorize award of bid and execution of a contract with Tech Logic Corporation to provide an automated materials handling system for the Wentworth Library Renovation project.
SUMMARY
The 2025-2029 Facilities Capital Improvement Program Adopted Budget includes a project to renovate the Wentworth Library in West St. Paul. This renovation project will focus on interior changes, such as mechanical and electrical system upgrades, code compliance and accessibility improvements, furniture, fixture, equipment, and finish upgrades, and other changes to support process improvement to service delivery.
A key component of library operations and service delivery is the automated materials handling system (AMHS). The AMHS processes library material returns at both an interior and exterior book drop to check in and sort materials. A new AMHS was planned for and included in the Wentworth Library Renovation project designs, as prepared by Leo A Daly. A Core Planning Group, comprised of Library, IT, and Facilities Management staff, developed the requirements for the AMHS to meet staff needs.
AMHS bid documents were prepared by staff with professional design support from Leo A Daly. The bid documents included a Base Bid and one Alternate Bid. Alternate Bid #1 includes providing a three-year service contract to begin after the initial 12-month warranty period.
The AMHS bid documents were used to obtain competitive bids. The project was formally advertised for three consecutive weeks starting on March 27, 2025. Three competitive bids were received on April 17, 2025. The following list includes the bids received with Base Bid, Alternate Bid #1, and Total values:
Vendor Base Bid Alt Bid #1 Total
Tech Logic Corp. $227,043.78 $16,059.00 $243,102.78
Bibliotheca, LLC $219,501.00 $38,034.00 $257,535.00
Invengo American Corp. $202,791.00 $57,374.00 $260,165.00
Staff has reviewed the submitted bid forms and found everything to be in accordance with the design intent and bidding requirements and recommends award to Tech Logic Corporation. After further review, staff recommends proceeding with the Base Bid and acceptance of Alternate Bid #1. The combined total value of the base bid and alternate bid from Tech Logic Corporation aligns with the cost estimates for this system. The available project budget can support issuing a contract for the combined total value.
RECOMMENDATION
recommendation
Staff recommends award to Tech Logic Corporation as the lowest responsive and responsible bidder in the amount not to exceed $243,102.78.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2025-2029 Facilities Capital Improvement Program Adopted Budget includes a total project budget of $7,400,000. This project budget includes funding for a new automated materials handling system and can support the issuance of this contract. The project is anticipated to be funded with County-issued municipal bonds.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2025-2029 Facilities Capital Improvement Program Adopted Budget includes a project to renovate the Wentworth Library; and
WHEREAS, the project includes a new automated materials handling system; and
WHEREAS, a Core Planning Group worked with Leo A Daly to develop the requirements for the automated materials handling system; and
WHEREAS, bid documents were prepared by staff with professional design support from Leo A Daly and were released for bidding on March 27, 2025; and
WHEREAS, the bid documents included a Base Bid and one Bid Alternate; and
WHEREAS, three competitive bids were received on April 17, 2025; and
WHEREAS, Tech Logic Corporation has submitted the lowest responsive and responsible bid; and
WHEREAS, staff recommends acceptance of the Base Bid and Bid Alternate #1; and
WHEREAS, staff has reviewed the qualifications of the bidder and recommends award to Tech Logic Corporation in an amount not to exceed $243,102.78; and
WHEREAS, the project budget is sufficient to support the issuance of the total contract value.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract with Tech Logic Corporation, 835 Hale Ave N, Oakdale, MN 55128, in an amount not to exceed $243,102.78 for the Automated Materials Handling System for the Wentworth Library, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Patricia Bremer